Whole School Admissions and Transitions Coordinator

Greenshaw High School; Carshalton; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Professional development and career

Generous pension scheme

Blue Light Card

Employee Assistance Programme

Gym Discounts

Free eye tests

Car Benefit Scheme

Cycle to work scheme

Being part of a great team and growing

Job summary

Greenshaw High School in Sutton, South West London is seeking a maternity-cover Whole School Admissions and Transitions Coordinator to support the smooth enrolment of students and transitions across the school. The post holder will join the School Office team and play a key role in admissions processes and events.

The role includes managing admissions (including sixth form), maintaining the MIS (SAM/Admissions+), accurate enrolment data, and admin tasks such as mail merges and labels.

Qualifications

• Experience working in an admissions role.
• Excellent verbal and written communication with students, parents and staff.
• Proficient in word processing, Excel, e-mail and other office applications.
• Ability to work under pressure, multi-task and meet strict timelines.

Responsibilities

• Manage all student admissions to the school, including sixth form.
• Maintain the MIS ensuring information is recorded accurately and updated regularly.
• Accurately record the number of students on roll and any funding criteria when required.
• Provide an efficient admin service including mail merges, labels and related tasks.
• Attend Open Evenings and other school events; support enrolment during GCSE results week.

Skills

Admissions experience

Communication

Multi-tasking

Initiative under pressure

Tools

Word processing

Excel

Email

MIS (SAM/Admissions+)

Job description

At Greenshaw High School, we know that excellent schools rely on dedicated staff in every role. We are looking for a committed Whole School Admissions and Transitions Coordinator to join our team and support the smooth running of the school.

About the Role

We are looking for an enthusiastic, highly motivated individual to join our committed School Office team as a maternity cover. The successful candidate will motivate, challenge, support and inspire our students. They must also have relevant experience in a similar role with a proven track record.

The post holder will be responsible for the day-to-day provision of all aspects of the admissions and transitions procedures in the school using the schools Management Information Systems, SAM (local authority system), Admissions+ and schools messaging software, whilst playing an integral part of the admin team to ensure that a professional and efficient administrative service is provided at all times. You will be expected to work during the GCSE results week in August each year to ensure the smooth enrolment of all 6th form students including the administration that accompanies this event. In addition to this you will be expected to attend the after school Open Evenings and other relevant events.

Key aspects of the role include:

• To manage all student admissions to the school, including sixth form
• To maintain the school Management Information System ensuring that information is recorded accurately and that the data is reviewed and updated regularly
• Accurately record the number of students on roll and any criteria with regard to funding for the Headteacher and Director of Operations
• Providing an efficient administrative service to the school to include but not exclusively; mail merges, producing labels and any other admin task that the school requests

We're Looking For Someone Who:

• Has experience working within an admissions role
• Has excellent verbal and written communication skills, with the ability to communicate with colleagues, students, parents and other visitors in a professional manner
• Has practical experience of word processing, excel, e-mail and other office electronic applications
• Ability to show initiative and work under pressure, multi-task and work to strict timelines

Why join Greenshaw High School and Greenshaw Learning Trust?

Greenshaw High School is a highly over-subscribed 11 to 18 mixed comprehensive secondary school situated in Sutton, South West London. We are proud of our strong local reputation, having over 4,000 applications for 300 places in September 2024. In October 2024 the hard work of our students and staff was recognised by Ofsted. The inspection team described the school as offering "an exceptional standard of education", using the words "flourishing, "inclusive" and "friendly" to describe our school. In the report Quality of Education, Behaviour & Attitudes, Sixth Form and Leadership & Management were all graded as Outstanding.

We have a very diverse population of students, offering a comprehensive range of opportunities for colleagues who work here. Our students - of all groups - have done incredibly well over the last few years, with our GCSE achievement always being at least in the top 20% of the country, and over 60 Sixth Form students attending Russell Group universities each year.

Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.

We offer our staff a range of benefits including:

• Professional development and career progression
• Generous pension scheme
• Blue Light Card
• An Employee Assistance Programme
• Gym Discounts
• Free eye tests
• Car Benefit Scheme
• Cycle to work scheme
• Being part of a great team and expanding organisation

Closing date for receipt of applications is Tuesday 27th October 2026. We reserve the right to appoint before the closing date.

We are committed to building an inclusive, diverse workplace where everyone can thrive.

Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.