Lead First Aid and SEND Administration Assistant

Gloucester Academy; Gloucester; On-site; GBP 18,000 - 25,000; Full time

Benefits offered by this job

Professional development

Generous pension

Blue Light Card

Employee Assistance Programme

Gym discounts

Free eye tests

Cycle to work scheme

Great team and expansion

Job summary

Gloucester Academy is seeking a dedicated Lead First Aider and SEND Administration Assistant to support the smooth running of the school. You will lead first aid, manage healthcare plans, and provide clerical support to the SEND team, ensuring compliance with health and safety regulations.

The role includes coordinating EHCP reviews, maintaining records, and handling inquiries from parents and staff. Prior school-based admin and first aid experience is valuable.

Qualifications

• HSE Approved First Aid at Work qualification or willingness to undertake and keep up-to-date.
• Defibrillator use and EpiPen administration training essential.
• Experience in first aid delivery and training in a school or similar setting.
• Experience working with SEND students is desirable.

Responsibilities

• Assess pupils and staff for First Aid needs and act or coordinate the response with staff and parents as needed.
• Attend or coordinate responses to minor medical needs and care for pupils who feel ill.
• Inform the Head Teacher of more serious medical concerns and arrange parent contact.
• Coordinate, administer and maintain Individual Health Care Plans in collaboration with parents and health professionals.
• Manage the administrative side of EHCP annual reviews, including scheduling and invitations.
• Input and manage sensitive student data using MIS (Bromcom).
• Operate as main point of contact via phone, email, and in-person inquiries from parents or carers.

Skills

First Aid at Work

SEND administration

Administrative experience

SEND students support

Job description

Be at the Heart of Our School

At Gloucester Academy, we know that excellent schools rely on dedicated staff in every role. We are looking for a committed Lead First Aider and SEND Administration Assistant to join our team and support the smooth running of the school.

Working alongside colleagues across the school, you will play an important part in supporting or delivering an efficient first aid as well as an administrative service that supports the SEND team.

About the Role

The Lead First Aid - Including SEND Administration Assistant role is an exciting addition to the Gloucester Academy team.

The duties and responsibilities in this job description are not restrictive and the post holder may be required to undertake any other duties from time to time. Any such duties should not however substantially change the general character of the post.

Main Purpose of the Role

As Lead First Aider in a school you will manage emergency and routine medical care for pupils and staff, oversee first aid supplies, coordinate student healthcare plans, maintain records and reports, ensure the school meets health and safety regulations in line with Government guidelines and lead the First Aid team.

As part of the SEND team you will play an important part in the smooth and efficient running of administrative duties and support for the SENDCO. You will provide comprehensive clerical, operational, and organisational support to the school's SENDCO and have a good understanding of the code of practice. This role will involve maintenance of the provision register and managing the clerical side of EHCP reviews.

Key aspects of the role include:

• To ensure that pupils and staff are assessed by yourself or the team for any First Aid needs , taking appropriate action in the event of an emergency and communicating with staff and parents as necessary
• To attend or coordinate the attendance to minor medical needs of pupils, such as administering plasters, ice packs etc as required, and look after pupils who feel ill.
• To inform the Head Teacher in the event of more serious medical concerns and make the necessary arrangements for parents to be contacted.
• To co-ordinate, administer and maintain Individual Health Care Plans for pupils with specific medical needs in conjunction with parents and any other relevant health care professionals.
• Annual Reviews: Managing the administrative side of the statutory Education, Health, and Care Plan (EHCP) annual review process, including scheduling meetings and issuing invitations to parents, teachers, and external specialists.
• Management Information Systems (MIS): Inputting and managing sensitive student data using Bromcom.
• Point of Contact: Answering phone calls, emails, and face-to-face queries from parents or caregivers regarding their child’s special educational provisions.

We're Looking For Someone Who:

• Candidates will hold an HSE Approved First Aid at Work Qualification or be willing to undertake this and be successful in achieving it and keeping it up to date.
• Other relevant training will be essential including updating on defibrillator use and EpiPen use.
• Previous experience of working in a role involving first aid delivery and training.
• Administrative experience in a school or similar setting is desirable
• Relevant experience of working with SEND students

Why join Gloucester Academy and Greenshaw Learning Trust?

At Gloucester Academy, we have built our ethos on a strong set of core values which underpin everything that we do. Our aim is to give students at Gloucester Academy a better chance of success than if they attended any other school in the country.

Ambition, excellence and pride run through all aspects of school life.

Ambition

We have a strong desire and determination to achieve success. We believe there are no limits to what can be achieved. We do what it takes for as long as it takes. In other words, we go for it every day!

Excellence

We strive for greatness in everything we set our minds to. We endeavour to do our very best and excel in all aspects of school life.

Pride

We are 'fiercely' proud of ourselves, our school, our community and our Trust. We hold our heads high and feel a sense of togetherness and joy in our school.

Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are 'Always Learning'.

To get a feel of life at Greenshaw Learning Trust, please download our 'Why you should work for GLT' recruitment brochure on our jobs portal.

We offer our staff a range of benefits including:

• Professional development and career progression
• Generous pension scheme
• Blue Light Card
• An Employee Assistance Programme
• Gym Discounts
• Free eye tests
• Cycle to work scheme
• Being part of a great team and expanding organisation

Please download the recruitment pack for further information.

Closing date for receipt of applications is Sunday 18th October 2026. We reserve the right to appoint before the closing date.

We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.

Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.