Wellness Coordinator Analyst

Nuffield Health; West End; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Free gym membership

Health assessments

Retail discounts

Pension options

Job summary

Nuffield Health in central London is recruiting for a Wellness Coordinator Analyst to support multiple services within Wellness. The role is in-office, with up to five days a week on site, and involves budgets, project coordination and vendor management.

You’ll handle stakeholder communications, SOPs, policies and website content while developing knowledge in the Wellness field. Strong collaboration, governance, and administration skills are essential, as is the ability to manage queries,

Qualifications

• Excellent collaboration and communication skills.
• Self-motivated and keen to develop skills and knowledge.
• Comfortable in a highly professional, dynamic office environment.
• Strong attention to detail, analytical thinking and administration skills.
• Experience of systems management and process development.
• Project management experience and knowledge of Wellness products is ideal but not essential.

Responsibilities

• Work for Nuffield Health within a client team/office to support activities and projects.
• Support activity on vendor performance management, governance, data processing and invoice processes.
• Manage employee/vendor queries and website content.
• Present Wellness topics in internal meetings and settings.
• Maintain varied administration duties and develop knowledge in Wellness.
• Work in-office at a central London site up to 5 days a week.
• Coordinate Wellness budgets and invoice processes, track expenditure and reconciliation.
• Develop and maintain Wellness SOPs and policies with stakeholders.
• Create presentations and materials for meetings, updates and communications.
• Support WEX website content updates and quality checks.
• Manage employee queries and case tracking through resolution.
• Act as KY3P delegate for EMEA Head of Wellness and coordinate follow-up activities.
• Support EMEA First Aid strategy coordination and delivery.
• Coordinate vendor management, track dates and support governance.
• Assist Wellness Project Manager with planning, dependencies and timelines.
• Provide coordination for Wellness programming, including speaker/vendor liaison and logistics.

Skills

Collaboration

Communication

Analytical thinking

Administration

Job description

Competitive Salary depending on experience

40 hours per week

If you have a strong background in fitness and you're passionate about wellbeing, you should join the UK's largest Healthcare Charity. We'll give you time to get to know each client's needs, so you can help them achieve their goals. Whether they're recovering from an operation or training for a marathon, it starts with you.

Our team currently have an opportunity for a Wellness Coordinator Analyst. Start your journey with us and we'll support you to be your best.

A unique role working onsite at our client's corporate office in central London to support administration activity across multiple services within Wellness.

Person Specification:

• Excellent collaboration and communication skills
• Self-motivated and keen to develop skills and knowledge
• Comfortable in a highly professional and dynamic office environment, working within a busy team
• Strong attention to detail, analytical thinking and administration skills
• Experience of systems management and process development
• Project management experience and working knowledge of Wellness products is ideal but not essential

Scope of the job:

• Work for Nuffield Health within a client team / office to support key activities and projects
• Support activity on vendor performance management, governance, data processing, query management, record keeping and invoice processes
• Manage employee / vendor queries and website content
• Present Wellness topics in a variety of internal meetings and settings
• Varied administration duties with opportunities to develop knowledge in the Wellness field
• This role is primarily in-office so applicants must be able to commit to working in modern Central London office up to 5 days a week

Main duties and key responsibilities:

Key responsibilities include, but are not limited to the following tasks:

Budget and invoice management:

Coordinate Wellness budgets and invoice processes, including tracking expenditure, processing invoices, maintaining accurate records and supporting timely reconciliation.

Wellness standard operating procedures:

Coordinate the development, review and maintenance of all Wellness standard operating procedures, ensuring documentation remains accurate, current and accessible.

Wellness policies:

Coordinate the review and maintenance of Wellness policies, working collaboratively with relevant stakeholders to support consistency and effective implementation.

Presentation creation:

Create clear, professional presentations and supporting materials for Wellness meetings, programme updates, educational sessions and stakeholder communications.

WEX website support:

Support the management and maintenance of the Wellness Exchange (WEX) website, including content updates and quality checks.

Employee queries:

Manage and respond to employee queries tracking cases through to resolution and escalating complex matters where appropriate.

KY3P delegate:

Act as the Wellness KY3P delegate for the EMEA Head of Wellness, supporting required coordination, administration, documentation and follow-up activities.

EMEA First Aid strategy support:

Support the coordination and delivery of the EMEA First Aid strategy, working with internal stakeholders and external providers as required.

Vendor management and contract renewals:

Coordinate vendor management activities and contract renewals, including maintaining trackers, monitoring key dates and supporting governance and performance discussions.

Project management:

support the Wellness Project Manager with the coordination of Wellness projects from planning through delivery, maintaining project plans, tracking actions, managing dependencies and supporting completion within agreed timelines.

Programming support:

Provide coordination and administrative support for Wellness programming, including speaker and vendor liaison, logistics, communications, registration and invoice processing.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind.

Here, you can choose from a range of fitness, lifestyle, health and fitness wellbeing rewards, such as

• free gym membership
• health assessments
• retail discounts
• pension options

At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.