Water Project Coordinator: Documentation & Logistics Lead

OCU Group; United Kingdom; On-site; GBP 28,000 - 38,000; Full time

Job summary

OCU Group is seeking a proactive Project Coordinator to support water and wastewater treatment projects. You will coordinate administration, documentation, logistics, and communications from mobilisation through to handover, reporting to the Project Manager.

The role involves maintaining project files, coordinating RAMS, and ensuring compliant, timely information across internal teams, suppliers, and customers in a fast-paced environment.

Qualifications

• Experience in a Project Coordinator, Project Administrator, Document Controller, or similar support role.
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Excellent attention to detail and document management skills.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and electronic filing systems.
• Strong written and verbal communication skills.
• Confident communicator with customers, suppliers, engineers, and site teams.
• Ability to work proactively and independently while supporting wider project teams.
• Understanding of the importance of controlled documentation and health & safety compliance.
• Experience within the utilities, water, wastewater, construction, engineering, or infrastructure sectors.
• Experience preparing or coordinating RAMS and site documentation.
• Knowledge of SharePoint, document management systems, or customer portals.
• Experience coordinating engineers, plant movements, transport, or field service activities.
• Familiarity with maintenance records, asset management, and O&M manuals.
• Relevant qualification in Business Administration, Project Support, or Document Control.
• Basic Health & Safety qualification or training.

Responsibilities

• Maintain project files, registers, records, and documentation in line with company procedures.
• Support Project Managers in tracking project activities, deadlines, actions, and milestones.
• Organise project meetings, prepare agendas, record minutes, and monitor follow-up actions.
• Compile project reports, progress updates, and documentation packs.
• Maintain accurate records for customers, suppliers, subcontractors, and site contacts.
• Escalate missing information, overdue actions, or administrative issues where necessary.
• Manage document registers, revision histories, approvals, and controlled documentation.
• Ensure project documentation is accurately filed and distributed to internal and external stakeholders.
• Coordinate document reviews and track outstanding approvals.
• Maintain structured electronic filing systems and ensure version control is adhered to.
• Archive superseded documents and ensure only approved information is issued.
• Assist in the preparation and coordination of RAMS and site documentation.
• Support the review and approval process for site documentation.
• Compile site documentation packs, including access information, inductions, certifications, and supporting records.
• Monitor document acceptance and ensure all site requirements are completed ahead of planned works.
• Coordinate site visits, surveys, engineer attendance, and service appointments.
• Arrange equipment deliveries and collections to meet project schedules.
• Liaise with transport providers, suppliers, and site contacts to ensure successful mobilisation.
• Maintain delivery and collection records and resolve any scheduling issues.
• Support the coordination of field service engineers and operational resources.
• Maintain accurate asset files for treatment equipment and associated plant.
• Manage equipment specifications, manuals, certificates, inspection records, and maintenance documentation.
• Ensure asset information remains current and accessible throughout the project lifecycle.
• Provide regular updates regarding project activities, deliveries, site attendance, and documentation submissions.
• Respond to routine enquiries professionally and elevate technical or commercial matters where appropriate.
• Maintain accurate records of correspondence and agreed actions.
• Assist in producing handover packs, operating manuals, and completion documentation.
• Track outstanding certificates, reports, and documentation.
• Support project close-out activities and ensure project records are fully completed and archived.
• Provide supporting information for invoicing and commercial reviews.

Skills

Organisational Skills

Time Management

Documentation

MS Office

Communication

Proactive

Independent Work

Health & Safety

Education

Business Admin / Document Control qualification

Tools

SharePoint

Electronic Filing

Customer Portals

Job description

OCU Group is seeking a proactive Project Coordinator to support water and wastewater treatment projects. You will coordinate administration, documentation, logistics, and communications from mobilisation through to handover, reporting to the Project Manager.

The role involves maintaining project files, coordinating RAMS, and ensuring compliant, timely information across internal teams, suppliers, and customers in a fast-paced environment.