Voluntary Sector Administrator

Southend; Grays; Hybrid; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Flexible working including condensed/

Workplace pension scheme

Long Service Awards

24/7 Employee Assistance Programme

Excellent Company Sick Pay Scheme

Staff Forum

2 days paid volunteering per year

Job summary

Thurrock CVS is seeking a Voluntary Sector Administrator to support our Infrastructure & Community Development team in strengthening Thurrock’s voluntary, community, faith and social enterprise sector.

You will provide administrative support for the Thurrock Community Fund and Youth Social Action Fund, coordinate day-to-day administration, and support governance and reporting. The role requires proactivity, strong communication, and attention to detail.

Qualifications

• Experience providing effective administrative support with strong attention to detail.
• Experience administering programmes, projects or funding processes with record keeping.
• Good written and verbal communication skills for all levels.
• Strong IT skills using Microsoft Office, databases, spreadsheets and other admin systems.
• Highly organized, able to manage competing priorities and meet deadlines.
• Understanding of governance and audit requirements.
• Able to build professional relationships with colleagues and stakeholders.
• Able to coordinate meetings, events and logistics.
• Able to work under pressure and adapt to changing priorities.
• Able to work independently and as part of a team.
• Understanding of or experience with the VC FSE sector.
• Committed to equality, diversity and inclusion.

Responsibilities

• Provide administrative support for Thurrock Community Fund and Youth Social Action Fund, manage applications and records.
• Coordinate training sessions, venues, bookings and attendance records.
• Promote funding opportunities and coordinate funding fairs with funders.
• Assist with events—logistics, registrations and information sharing.
• Assist with surveys and information gathering, maintain records.
• Support membership administration and keep records up to date.
• Coordinate information sharing with wider VC sector and maintain distribution lists.
• Maintain databases and filing systems for Infrastructure Team activities.

Skills

Administrative support

Organisational skills

Attention to detail

Written and verbal communication

Stakeholder liaison

Teamwork

Working under pressure

Tools

Microsoft Office

Databases

Spreadsheets

Reporting tools

Job description

Job Title: Voluntary Sector Administrator
Salary: £25,607 – £29,156
Reporting to: Voluntary Sector Development Manager
Contract 1-year Fixed Term, with continuation subject to funding
Hours: 35 Hours Full Time.

Responsible for: N/A
Location: Hybrid role following 3 months’ probation. Office location is The Beehive, West Street, Grays, RM17 6XP.

Essential Car User: Yes with Business Insurance Included

Annual Leave: 25 days annual leave plus bank holidays (including 3 days mandatory holiday over Christmas) plus bank holidays. Leave entitlement increases by 1 day per full year of service (up to 30 days).

• Flexible working including condensed hours.
• Workplace pension scheme (with employer contributions).
• Long Service Awards.
• 24/7 Employee Assistance Programme.
• Excellent Company Sick Pay Scheme.
• Staff Forum.
• 2 days paid volunteering per year.

Do you want to make a difference to the people of Thurrock?

Thurrock CVS are passionate about supporting, developing and promoting the Voluntary, Community, Faith and Social Enterprise Sector, and recognise that as a sector, we are better together.

As an infrastructure organisation, we provide support to the sector through networking, training, funding, advice & guidance, marketing, office space and much more.
We advocate on behalf of the sector so that our collective voice is heard, and build partnerships and collaborations to support the sector to thrive.

They are looking for an organised, proactive and enthusiastic individual to provide effective administrative support to a dedicated team committed to making a positive difference. You’ll be a reliable team player, with a can-do approach, strong attention to detail and the ability to manage a varied workload. We value flexibility, collaboration and individuality, and promote an inclusive working environment where everyone is encouraged to be themselves.

Job Overview

Thurrock CVS is looking for a Voluntary Sector Administrator to support our Infrastructure & Community Development team in developing and strengthening Thurrock’s voluntary, community, faith and social enterprise sector.

A key responsibility will be to provide effective administrative support for the Thurrock Community Fund and Youth Social Action Fund, coordinating the day-to-day administration and supporting good governance and effective record keeping. You will work closely with colleagues and partners to ensure the funds are administered efficiently and contribute to maximising their impact. In addition, you will provide comprehensive administrative support to the Infrastructure Team, assisting with coordination, communications, documentation, meetings, reporting and other activities to support the smooth and effective delivery of the team’s work.

This is a varied role requiring tenacity, initiative and excellent communication and relationship-building skills, with a genuine commitment to supporting people and communities.

What you’ll be doing:

• You’ll provide administrative support for the Thurrock Community Fund and Youth Social Action Fund, coordinating application processes, processing applications, organising funding panels, maintaining accurate records, coordinating awards, and supporting monitoring and reporting requirements.
• You’ll assist with the coordination and administration of training sessions, workshops and other learning opportunities, including arranging venues, communications, bookings, attendance records and follow-up information.
• You’ll support the administration and promotion of funding opportunities for voluntary and community organisations to access project funding, including helping to coordinate funding fairs delivered in partnership with funders and other organisations.
• You’ll provide administrative support ad hoc events, helping with event arrangements, communications, registrations and the sharing of information.
• You’ll assist with the administration of regular surveys and information-gathering activities, maintaining accurate records and helping to collate information about the voluntary and community sector.
• You’ll support the administration and promotion of Thurrock CVS membership, maintaining membership records, processing applications and helping to ensure membership information is kept accurate and up to date.
• You’ll work closely with members of the Infrastructure Team to coordinate and share information with the wider voluntary and community sector, supporting communications, maintaining distribution lists and assisting with the circulation of relevant updates, opportunities and resources.
• You’ll maintain accurate records, databases and filing systems relating to Infrastructure Team activities and provide general administrative support to help ensure the smooth running of the team.

This job is for you if…

• You have experience of providing effective administrative support, with excellent organisational skills and strong attention to detail.
• You have experience of administering programmes, projects or funding processes, including maintaining accurate records and supporting financial and monitoring requirements.
• You have good written and verbal communication skills and are able to communicate effectively with people at all levels of an organisation.
• You have strong IT skills and are confident using Microsoft Office, databases, spreadsheets and other administrative systems to maintain accurate information and produce reports.
• You are highly organised and able to manage competing priorities, meet deadlines and ensure that administrative tasks are completed accurately and efficiently.
• You have good attention to detail and understand the importance of maintaining accurate records, following processes and supporting good governance and audit requirements.
• You are confident working with a wide range of people and are able to build positive and professional working relationships with colleagues, community organisations, partners and other stakeholders.
• You are confident coordinating meetings, events, workshops and other activities, including arranging logistics, maintaining attendance records, preparing information and following up actions.
• You are able to work calmly and effectively under pressure and adapt to changing priorities and requirements.
• You are able to work independently and use your initiative, while also working effectively as part of a team.
• You have an understanding of, or experience working with, the voluntary, community, faith and social enterprise (VCFSE) sector.
• You are committed to the values and mission of Thurrock CVS, including equality, diversity and inclusion