Veterinary Receptionist

CVS Veterinary Group; Kilmarnock; On-site; GBP 9,000 - 11,000; Part time

Benefits offered by this job

Salary aligned with National Minimum W

Five weeks' annual leave (pro rata)

Staff discount on veterinary bills

Staff discount on Animed Direct

Employee Assistance Programme

Job summary

CVS Vets in Kilmarnock is seeking a Veterinary Receptionist to manage appointments, greet clients, and handle insurance and payments in a friendly, professional manner.

You will work 20 hours per week on a Monday–Friday schedule with some Saturday rotation, joining a supportive CVS Vets network committed to pets first. Prior receptionist experience is preferred; veterinary setting is a bonus.

Qualifications

• Previous experience as a Receptionist or in a demanding, client-focused role is a must; veterinary setting is a bonus.
• Resilience and the ability to handle emotional situations with kindness and professionalism.
• Strong communication skills paired with genuine empathy.

Responsibilities

• Manage communication: Handle incoming calls and schedule appointments efficiently
• Inquiries resolution: Respond to queries via phone, email, and in-person interactions with professionalism
• Client reception: Greet and register new clients, ensuring a warm welcome
• Insurance management: Process and manage insurance forms adeptly
• Medication distribution: Dispense medications as required
• Financial transactions: Process payments accurately and efficiently
• Emotional support: Provide empathy and understanding to clients during distressing times, while maintaining professionalism
• System utilisation: Organise patients using the in-house system efficiently
• Inter-practice communication: Liaise with veterinary practices to address patient needs and queries
• Debt and refund management: Make necessary phone calls regarding debts, belongings, and refunds
• Client care: Ensure every client feels welcomed and valued at our practice

Skills

Communication skills

Empathy

Customer service

Microsoft Office

Database systems

Job description

Are you ready to put pets first? Join our team as our new Veterinary Receptionist!

Role Details:

Location: 35 Campbell Place, Kilmarnock, Ayrshire, KA1 4DY

Contract: Permanent

Hours: 20 hours per week

Shift Pattern: Monday - Friday between 08.00 - 19.00, with a share in the Saturday 08.30 - 15.00 rota

Discover Our Practice:

Get a glimpse of what makes us special: Valley Veterinary Centre, Kilmarnock | CVS Vets

About CVS Vets:

Joining a CVS Vets-owned practice is more than just starting a job-it’s the beginning of a rewarding career with one of the UK's leading veterinary groups.

Our mission is simple yet meaningful: to provide the best possible care for animals, and this dedication guides everything we do.

With a network of over 500 practices and more than 8,000 devoted professionals, you'll become part of a supportive community focused on one goal: putting pets first.

It's in our nature - to care, to support, to learn and to progress. That's what sets us apart at CVS Vets.

About the Role:

• Manage Communication: Handle incoming calls and schedule appointments efficiently
• Inquiries Resolution: Respond to queries via phone, email, and in-person interactions with professionalism
• Client Reception: Greet and register new clients, ensuring a warm welcome
• Insurance Management: Process and manage insurance forms adeptly
• Medication Distribution: Dispense medications as required
• Financial Transactions: Process payments accurately and efficiently
• Emotional Support: Provide empathy and understanding to clients during distressing times, while maintaining professionalism
• System Utilisation: Organise patients using the in-house system efficiently
• Inter-practice Communication: Liaise with veterinary practices to address patient needs and queries
• Debt and Refund Management: Make necessary phone calls regarding debts, belongings, and refunds
• Client Care: Above all, ensure that every client feels welcomed and valued at our practice

Who We're Looking For:

• Previous experience as a Receptionist or in a demanding, client-focused role is a must; experience in a veterinary setting is a bonus!
• Resilience and the ability to handle emotional situations with kindness and professionalism
• Strong communication skills paired with genuine empathy
• Outstanding customer service skills and experience with the public
• Positive attitude and superior teamwork abilities
• Proficiency in Microsoft Office and database systems

Our Offer to You:

We understand that benefits matter. Here are just a few of the perks you'll enjoy:

• Salary aligned with the National Minimum Wage
• Five weeks' annual leave (pro rata) per annum, plus bank holidays
• Staff discount scheme on Veterinary bills and care
• Staff discount on Animed Direct, our online dispensary, where you can benefit from discounts on pet medicines, products and food
• Employee Assistance Programme for confidential wellbeing support
• And lots more, as part of our commitment to help you feel recognised, supported and appreciated!

Our innovative Receptionist Careers Pathway offers a clear, structured path to develop your skills and grow within CVS. With a range of courses, you'll gain the knowledge and confidence to deliver top-tier client service and advance your career with us.

CVS Vets is dedicated to fostering an inclusive workplace where everyone can be their true selves, celebrating diversity and empowering each team member to perform at their best.

We're committed to building a workforce that reflects the diverse communities we serve.

Please note: We can only accept or progress applications from candidates with the Right to Work in the UK, as we are unable to offer visa sponsorship for clinical support roles due to Home Office criteria.