VEHICLE CO-ORDINATOR

Cardiff Council; Cardiff; Hybrid; GBP 30,000 - 38,000; Full time

Job summary

Cardiff Council’s Waste Collections Service is seeking a Vehicle Coordinator to manage day-to-day fleet coordination, ensuring vehicles are maintained, compliant and available for operations at Lamby Way Depot. The role works with managers, drivers and partners to support service continuity.

Applicants should have fleet coordination experience, knowledge of servicing and inspections, strong IT skills, and a valid Class 2 driving licence with CPC and tachograph cards.

Qualifications

• Experience coordinating vehicle fleets in an operational environment.
• Good understanding of vehicle servicing, defect reporting, compliance and health and safety legislation.
• Strong IT skills including spreadsheets, databases and reporting systems.

Responsibilities

• Oversee vehicle servicing schedules, defect management and statutory inspections.
• Monitor fleet performance and identify opportunities for improvement.
• Investigate vehicle damage and defects, coordinate replacement vehicles and support incident management.
• Communicate with managers, drivers, Central Transport Services, contractors and manufacturers to ensure continuity of service.

Skills

Fleet coordination

Vehicle maintenance knowledge

IT literacy

Stakeholder comms

Tools

MS Excel

Databases

Reporting systems

Job description

Cardiff Council's Waste Collections Service plays a vital role in keeping the city clean, safe and sustainable, delivering essential collection services to thousands of households and businesses every day. As part of our commitment to providing a high-quality frontline service, we operate a large and diverse fleet of specialist vehicles that are critical to maintaining reliable collections across the city.

We are looking for a dedicated Vehicle Coordinator to join our team at Lamby Way Depot and help ensure our fleet remains safe, compliant, efficient and available to support daily operations

About the job

As Vehicle Coordinator, you will be responsible for the day-to-day coordination of the Waste Collections vehicle fleet, ensuring vehicles are maintained, compliant and available to meet operational requirements. Working closely with operational managers, drivers, Central Transport Services, contractors and manufacturers, you will play a key role in supporting service continuity and fleet performance.

You will oversee vehicle servicing schedules, defect management, statutory inspections and testing programmes, while monitoring fleet performance and identifying opportunities for improvement. The role also involves investigating vehicle damage and defects, analysing trends, coordinating replacement vehicles and supporting operational incident management.

This is a varied and fast-paced role requiring excellent organisation, strong communication skills and the ability to make informed decisions in a service-critical environment.

What We Are Looking For From You

We are seeking an organised and proactive individual with experience of coordinating or managing vehicle fleets within an operational environment. You will have a good understanding of vehicle servicing, defect reporting, compliance requirements and health and safety legislation. Experience of working within high-pressure services where operational continuity is critical would be particularly valuable.

You will be able to analyse information, identify trends, solve problems and communicate effectively with a wide range of stakeholders. Strong IT skills, including the use of spreadsheets, databases and reporting systems, are essential.

The successful candidate will demonstrate resilience, integrity and personal accountability, with the ability to balance competing priorities while maintaining a focus on safety, compliance and excellent customer service. A Class 2 (Category C) driving licence with current CPC and tachograph cards is essential.

Experience within waste collection, highways or similar frontline services, together with knowledge of Operator Licence requirements and driver regulations, would be advantageous

Additional information

Successful candidates will be contracted to work Good Friday and the catch-up operational days / weekends following Christmas and New Year.

This vacancy is suitable for post share.

We welcome applications in both English and Welsh. Applications received in Welsh will not be treated less favourably than English applications.

Job Category Environmental / Waste / Recycling

Working Pattern/Contract Type Full Time Permanent