Vehicle Administrator

JLR; York and North Yorkshire; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

33 days annual leave

Cycle to work scheme

Free flu jabs

Internal and manufacturer training

Job summary

Lloyd Land Rover in York is seeking a dedicated Vehicle Administrator to join our dealership operations. You will support the Sales Management and Finance teams, handling vehicle administration with accuracy and efficiency to ensure smooth customer journeys.

The role requires experience in vehicle or dealership administration, strong MS Office skills, and the ability to prioritise tasks in a fast-paced environment; training will be provided and a positive, proactive approach is essential.

Qualifications

• Vehicle or dealership administration experience is required.
• Highly organised with attention to detail.
• Proficient with Microsoft Office and email systems.
• Kerridge systems experience is desirable.
• Strong communication and teamwork skills.
• Ability to manage multiple tasks and stay calm under pressure.

Responsibilities

• Manage key vehicle administration processes with accuracy and efficiency.
• Support the Sales Management and Finance teams.
• Liaise across departments to ensure regulatory compliance (GDPR, HMRC, FCA, DVLA).
• Utilise Kerridge or other dealership software where required.
• Help maintain smooth customer journeys behind the scenes.

Skills

Vehicle administration experience

Microsoft Office

Email systems

Kerridge systems

Team player

Prioritise multiple tasks

Job description

An exciting opportunity has arisen for a Vehicle Administrator to join Lloyd Land Roverbased in York.

Vehicle administration experience is essential

We’re looking for a highly organised and detail-focused individual who thrives in a fast-paced environment and enjoys being at the heart of a busy dealership operation. If you’re proactive, enthusiastic, and take pride in delivering outstanding administrative support, we’d love to hear from you.

Salary: Competitive
Hours: 37.5 hours per week

We understand the importance of work-life balance and strive to offer flexible working arrangements where possible, this is subject to business needs and availability.

About the Role:

This is a pivotal role within the dealership, working closely with the Sales Management and Finance teams while supporting the wider sales operation.

You’ll be responsible for managing key vehicle administration processes with accuracy, efficiency and professionalism ensuring every customer journey runs smoothly behind the scenes. The role involves liaising across departments, maintaining compliance standards, and working with manufacturer systems and industry regulations including GDPR, HMRC, FCA, DVLA, and RAV requirements.

We are leading the way in using the latest technology, including iLloyd, to transform the role and help our teams work smarter, not harder. By embracing innovation and modern systems, we aim to create a more efficient, streamlined, and rewarding way of working.

No two days are the same, making this an ideal opportunity for someone who enjoys variety, responsibility, and working as part of a collaborative team.

The ideal Vehicle Administrator will hold the following skills and experiences:

• Highly organised with exceptional attention to detail
• Experienced in vehicle or dealership administration
• Confident using Microsoft Office and email systems
• Experienced with Kerridge systems (desirable but not essential)
• Self-motivated, ambitious, and eager to learn
• A strong team player with excellent communication skills
• Able to prioritise multiple tasks and remain calm under pressure
• Positive, proactive, and solutions-focused
• Experience within a busy administrative environment is essential, ideally within the automotive sector.

Rewards and Benefits:

• 33 days of annual leave, inclusive of Bank Holidays.
• Cycle to work scheme.
• Free flu jabs.
• Internal and manufacturer training.

About Lloyd Motor Group:

Founded in 1976, Lloyd Motor Group is one of the UK's largest family-run car retailer groups, with 40 retailers across Northern England and Southern Scotland. Representing prestigious brands like BMW, MINI, Land Rover, BYD, Volvo, Kia, Volkswagen, Skoda, INEOS, Honda motorcycles and BMW Motorrad, we've built our reputation on exceptional customer service delivered with a professional yet personal touch. Join our passionate team and you'll find a supportive culture that values your contribution, invests in your development, and empowers you to grow while making a real difference in a company where people are our greatest asset.