Vehicle Administrator

Lithia UK; Maidstone; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

33 days annual leave (incl. bank hols)

Birthday day off

Family Leave policies

Salary Sacrifice car scheme

Volunteer day

Long service anniversaries

Training and career growth

Cycle to work scheme

High street discounts

Employee referral scheme

Job summary

Experience in administration and proficiency with Excel will help you thrive, along with the ability to prioritise tasks and collaborate with the team to deliver a seamless customer experience.

Qualifications

• Strong administrative background with accuracy and efficiency.
• Proficient in Microsoft Excel and digital record systems.
• Excellent data management and documentation skills.
• High attention to detail and quality control throughout processes.
• Able to manage multiple tasks with prioritisation and speed.

Responsibilities

• Ensure all vehicle order information and documentation are accurate and up to date.
• Manage registration and taxation for new vehicles, ensuring correct handling of paperwork.
• Collaborate with the sales team to support the full sales process from enquiry to handover.
• Process invoices and register manufacturer warranties, maintaining compliant records.

Skills

Administration background

MS Excel

Data management

Attention to detail

Multitasking

Tools

Microsoft Excel

Job description

As a Vehicle Administrator at BMW/MINI you'll ensure all vehicle orders, registrations, and handover documentation is completed on time and to the highest standard, supporting our sales team to ensure smooth day-to-day operations. Working with BMW/MINI means joining a business that is driving the modernisation of personal transportation. You'll be supported by a team committed to your development, with opportunities to learn, grow and thrive in a fast-paced, dynamic environment. We're looking for a Sales Administrator who is organised, detail-oriented and enjoys working collaboratively to get things right first time for our customers.

Your Journey as a Vehicle Administrator

• Ensure all vehicle order information and documentation are accurate and up to date, helping deliver a smooth and professional experience for every customer
• Manage registration and taxation for new vehicles, handling documentation with precision to guarantee everything is completed correctly the first time
• Work closely with the sales team to support the entire sales process - from initial enquiry through to handover, delivering an exceptional customer experience every step of the way
• Process invoices and register manufacturer warranties efficiently, maintaining up-to-date and compliant records across all systems
• A strong background in administration, ideally in a busy, fast-faced environment where accuracy and attention to detail are key
• Confidence using Microsoft Excel and digital systems, through managing data, reporting and documentation daily
• The ability to prioritise multiple tasks and stay focused whilst finding solutions quickly
• A keen eye for detail, ensuring every order, invoice and documentation is exactly how it should be
• Experience in the automotive industry would be advantageous, however this role would also be suitable for talented administrator from other sectors who are eager to learn

What we can offer you

• Enjoy 33 days annual leave (including bank holidays), giving you more time to relax, recharge, and do what you love
• Celebrate your special day with an extra day off on your birthday
• Our industry-leading Family Leave Policies ensure you're supported when it matters most
• Access a new car through our Salary Sacrifice scheme and enjoy a smarter way to drive
• Take a paid day to volunteer and give back to a cause close to your heart
• We believe in recognising dedication and loyalty, that's why we celebrate long service milestone anniversaries
• Unlock your potential with tailored training and endless career growth opportunities
• Commute for less with our cycle to work scheme
• Access high street discounts to make the everyday a little more rewarding
• Know someone perfect for Lithia UK? Earn rewards through our internal referral scheme

At Lithia UK, our growth is powered by our people: As one of the largest automotive retailers globally, we're passionate about transforming the future of personal transportation and setting new standards for exceptional customer experiences. Our values-Earn Customers for Life, Improve Constantly, Take Personal Ownership, and Have Fun!-fuel everything we do. Join us, and you'll be part of a team that embraces innovation, champions personal growth, and celebrates success together. If you're ready to make an impact in an environment that empowers you to drive change, we'd love to have you with us on this journey. Lithia UK are an equal opportunities employer, and we are proud members of Automotive 30% Club, Diversity in Retail and Inclusive Companies.

We welcome all applications regardless of age, race, religion, disability, gender or sexual identity, marital status, socio‑economic background or Veteran status. We will also consider qualified applicants with prior criminal convictions, in accordance with the law. We want your recruitment journey to be unique to you and as accessible as possible. If you need any additional support with your application or have specific requirements at any stage, please let us know via email: . Our team will be happy to support you throughout every stage of the process.

Competitive salary, pension, life assurance, 33 days holiday (including bank holidays), exclusive company discounts on used car purchases, leasing deals and aftersales services