Vehicle Administrator

Stratstone; Glasgow; On-site; GBP 15,000 - 18,000; Part time

Benefits offered by this job

33 days annual leave

Birthday day off

Salary Sacrifice car scheme

Cycle to work

Job summary

Stratstone Glasgow Mercedes-Benz is recruiting a Sales Administrator on a part-time basis (25 hours/week) for a 6-month fixed term contract. You will support the sales team by processing vehicle orders, registrations and handover documentation, while handling invoicing and warranty registrations with precision.

We seek an organised, detail-oriented administrator with Excel and digital systems skills. Automotive experience is beneficial but not essential.

Qualifications

• Strong background in administration in a busy environment
• Confidence using Microsoft Excel and digital systems for data and documentation
• Ability to prioritise multiple tasks and stay focused
• Keen eye for detail ensuring accuracy in orders and paperwork
• Experience in the automotive industry would be advantageous

Responsibilities

• Ensure all vehicle orders, registrations and handover documentation are accurate and up to date
• Manage registration and taxation for new vehicles, ensuring correct completion first time
• Collaborate with the sales team from enquiry to handover to deliver an exceptional customer experience
• Process invoices and register manufacturer warranties, keeping compliant records across systems

Skills

Administration

Excel

Digital systems

Data management

Documentation

Attention to detail

Customer focus

Tools

CRM systems

Microsoft Office

Job description

Stratstone Glasgow Mercedes-Benz

Part time - 25 hours per week!

6 months fixed term contract.

Basic salary of £16,523, pension, life assurance, 33 days holiday (including bank holidays), exclusive company discounts on used car purchases, leasing deals and aftersales services

As a Sales Administrator at Mercedes-Benz you’ll ensure all vehicle orders, registrations, and handover documentation is completed on time and to the highest standard, supporting our sales team to ensure smooth day-to-day operations.

Working with Mercedes-Benz, means joining a business that’s driving the modernisation of personal transportation. You’ll be supported by a team committed to your development, with opportunities to learn, grow and thrive in a fast-paced, dynamic environment. We’re looking for a Sales Administrator who is organised, detail-oriented and enjoys working collaboratively to get things right first time for our customers.

Your Journey as a Sales Administrator:

• Ensure all vehicle order information and documentation are accurate and up to date, helping deliver a smooth and professional experience for every customer
• Manage registration and taxation for new vehicles, handling documentation with precision to guarantee everything is completed correctly the first time
• Work closely with the sales team - from initial enquiry through to handover, delivering an exceptional customer experience every step of the way

• Process invoices and register manufacturer warranties efficiently, maintaining up-to-date and compliant records across all systems

Do you have what it takes to be a Stratstone colleague? We’re looking for someone who has:

• A strong background in administration, ideally in a busy, fast-facing environment where accuracy and attention to detail are key
• Confidence using Microsoft Excel and digital systems, through managing data, reporting and documentation daily
• The ability to prioritise multiple tasks and stay focused whilst finding solutions quickly
• A keen eye for detail, ensuring every order, invoice and documentation is exactly how it should be
• Experience in the automotive industry would be advantageous, however this role would also be suitable for talented administrator from other sectors who are eager to learn

What we can offer you:

• Enjoy 33 days annual leave (including bank holidays), giving you more time to relax, recharge, and do what you love
• Celebrate your special day with an extra day off on your birthday
• Our industry-leading Family Leave Policies ensure you’re supported when it matters most
• Access a new car through our Salary Sacrifice scheme and enjoy a smarter way to drive
• Take a paid day to volunteer and give back to a cause close to your heart
• We believe in recognising dedication and loyalty, that’s why we celebrate long service milestone anniversaries
• Unlock your potential with tailored training and endless career growth opportunities
• Commute for less with our cycle to work scheme
• Access high street discounts to make the everyday a little more rewarding
• Know someone perfect for Lithia UK? Earn rewards through our internal referral scheme

At Lithia UK, our growth is powered by our people:

As one of the largest automotive retailers globally, we’re passionate about transforming the future of personal transportation and setting new standards for exceptional customer experiences. Our values-Earn Customers for Life, Improve Constantly, Take Personal Ownership, and Have Fun! -fuel everything we do. Join us, and you’ll be part of a team that embraces innovation, champions personal growth, and celebrates success together. If you’re ready to make an impact in an environment that empowers you to drive change, we’d love to have you with us on this journey.

Lithia UK are an equal opportunities employer, and we are proud members of Automotive 30% Club, Diversity in Retail and Inclusive Companies. We welcome all applications regardless of age, race, religion, disability, gender or sexual identity, marital status, socio-economic background or Veteran status. We will also consider qualified applicants with prior criminal convictions, in accordance with the law.

We want your recruitment journey to be unique to you and as accessible as possible. If you need any additional support with your application or have specific requirements at any stage, please let us know via email: [e-mail]. Our team will be happy to support you throughout every stage of the process.