UK Logistics Planner

Viamaster International; Morley; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Viamaster International is seeking a UK Logistics Planner to support the efficient coordination of UK domestic transport operations. You will work with Import/Export Operations and Warehouse teams to ensure smooth goods movement, accurate system management, and proactive planning support.

The role involves coordinating freight, scheduling vehicle movements, and maintaining system accuracy to optimise operations and cost efficiency. Immediate start and competitive based on experience.

Qualifications

• Experience coordinating transport movements and logistics operations.
• Strong communication with internal teams and external partners.
• Ability to monitor and resolve transport and scheduling issues.

Responsibilities

• Coordinate UK freight movements with approved network partners and subcontractors.
• Ensure timely and efficient movement of goods in line with operational requirements.
• Monitor ongoing transport activities and elevate issues where necessary.
• Work closely with internal teams to support end-to-end shipment processes.
• Ensure clear and timely communication between departments to maintain service continuity.
• Support the resolution of operational queries and discrepancies.

Job description

The UK Logistics Planner is responsible for supporting the efficient coordination of UK domestic transport operations, with a focus on collaboration and operational accuracy. This role works closely with internal teams, particularly Import and Export Operations and the Warehouse team, to ensure the smooth movement of goods, accurate system management, and effective planning support.

Location:

Competitive – based on experience

Start:

Immediate

Key Responsibilities

• Coordinate UK freight movements with approved network partners and subcontractors.
• Ensure timely and efficient movement of goods in line with operational requirements.
• Monitor ongoing transport activities and elevate issues where necessary.
• Work closely with internal teams to support end-to-end shipment processes.
• Ensure clear and timely communication between departments to maintain service continuity.
• Support the resolution of operational queries and discrepancies.

Delivery & Collection Bookings

• Arrange and manage delivery and collection bookings with customers and partners as required.
• Ensure all booking requirements and timeframes are met.
• Communicate any changes or issues relating to scheduled movements to all stakeholders.

Planning Support

• Assist with transport planning activities to optimise operational efficiency.
• Provide cover for planning duties during periods of absence or increased workload.
• Support the ongoing development and implementation of planning processes and systems.

Vehicle Scheduling & Site Traffic Management

• Plan and manage vehicle arrivals, departures, and on-site movements to ensure smooth operations and minimal delays.
• Analyse scheduling patterns to maximise vehicle utilisation, optimise delivery and collection timeslots, and reduce idle or turnaround time.
• Monitor scheduling decisions to support cost-effective operations, identifying opportunities for savings and contributing to overall transport profitability.
• Oversee on-site traffic flows, ensuring safe and efficient movement of vehicles within the warehouse and yard areas.
• Identify scheduling bottlenecks, recurring delays, or traffic issues, and implement process improvements to enhance operational efficiency.
• Collaborate with warehouse, import/export, and transport teams to coordinate schedules and manage resources effectively.

Record Keeping, Documentation & Analytics

• Conduct driver debrief to ensure quantities and damages are recorded and communicated, check delivery paperwork and recording of any accidents, incidents and missed activities.
• Provide subcontractors, networks and the Warehouse Teams with clear instructions, documentation and labels.
• Proof of delivery and client documentation management.

Warehouse Management System (WMS)

• Maintain and update the Warehouse Management System to ensure stock accuracy and operational visibility.
• Support warehouse operations through accurate data input and system management.
• Investigate and resolve discrepancies within the system.

Health, Safety & Security Awareness

• Maintain awareness of all health and safety policies, procedures, and regulations within the transport and warehouse environment.
• Promote a safe working culture by identifying potential hazards and reporting safety incidents or near misses promptly.
• Ensure compliance with security protocols when handling goods, vehicles, and sensitive information.
• Support safe traffic flow and vehicle movement within the site to reduce risk to personnel, vehicles, and equipment.
• Participate in safety training and contribute to continuous improvement initiatives related to workplace safety and security.

Key Working Relationships

• Import Operations Team
• Export Operations Team
• Transport Planning Team
• Warehouse Team
• External Subcontractors
• External Network Partners
• Maintain high levels of accuracy in all systems and processes.
• Collaborate effectively with internal departments to support operational efficiency.
• Demonstrate flexibility to support planning and operational requirements.
• Take ownership of tasks and contribute to continuous improvement initiatives.
• Optimise vehicle scheduling and traffic flows to support cost savings, profitability, and operational efficiency.