TV Admin

DMS; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

DMS is seeking a TV Admin Coordinator to ensure timely delivery of broadcast content to UK broadcasters and international outlets. You will work with Versioning Producers and a multinational team across major studio releases, theatres, and sports campaigns.

The role requires strong project management and attention to detail, with responsibility for delivery timelines, asset clearance, and coordinating playout across multiple platforms.

Qualifications

• Experience in post-production operations or TV admin environments.

Responsibilities

• Expertly manage trafficking of broadcast and social assets for UK and international campaigns.
• Collaborate with media agencies and clients to receive and interpret media plans.
• Set internal delivery and clearance deadlines meeting broadcaster requirements.
• Handle clearance submissions for various platforms and advise on restrictions.
• Oversee delivery of assets through TV, CTV, BVOD, Radio and Cinema.
• Maintain clear communication with broadcasters and clearance bodies for timely playout.
• Coordinate deliveries for UK and international playout orders using XR (Adstream) and Cape IO.
• Ensure assets are created and delivered to correct specifications.
• Collaborate with Versioning Producers, Creative, Operational, and Technical teams.
• Support Account Managers with problem-solving and live campaign reporting.
• Assist TV Admin Team to maintain workload coverage and teamwork.

Skills

Project management

Attention to detail

Client engagement

Prioritising workloads

Tools

Microsoft Excel

Word

Outlook

SharePoint

XR (Adstream)

Cape IO

CARIA

Audiotrack

Job description

Who We Are

We are a vibrant, engaged, talent-driven agency where our staff feel empowered, where ideas are encouraged and where outstanding work is rewarded. We nurture bright, passionate people who are innovative and creative in their thinking and ambitious and brave in everything they do.

Who We Are

We are a vibrant, engaged, talent-driven agency where our staff feel empowered, where ideas are encouraged and where outstanding work is rewarded. We nurture bright, passionate people who are innovative and creative in their thinking and ambitious and brave in everything they do. DMS is a place where our clients feel looked after, where they trust our ability to deliver and to come up with new ways of engaging them and helping them engage their audiences. We strive to be a key agency partner to our clients, delivering consistency of work and quality of service. Founded in 2002, our headquarters are in London with offices also in Los Angeles and Sydney. We are part of the AKA Group of agencies.

What We Do

We are a full-service creative digital agency. Our people, technology and insights help global media and entertainment, sports and lifestyle brands create, manage, localise, distribute and place their content, and evaluate its media reach.

LOCALISATION SERVICES

DMS delivers a full range of adaptation and localisation services to major film studios across the globe from its central London base. Our services include subtitling, dubbing, editing, colour-grading and visual effects for promotional materials to support worldwide feature film releases for use in cinema and online.

THE OPPORTUNITY FOR YOU

The TV Admin Coordinator has overall responsibility for the timely delivery of content to TV broadcasters and online outlets in the UK and across the globe.

ROLE

This is a pivotal role that requires project management skills and meticulous attention to detail. As aTV Admin co-ordinator, you will work alongside a diverse multinational team of Versioning Producers working across Major Studio Releases, Theatre and Sports campaigns. You will contribute significantly to the timely delivery of all broadcast content and the approval of assets in territories & platforms that necessitate clearance.

• Expertly manage the trafficking of broadcast and social assets for a diverse range of UK and International campaigns
• Collaborate with media agencies and clients to receive and interpret comprehensive media plans
• Set internal delivery and clearance deadlines meeting broadcaster requirements
• Proficiently handle a high volume of clearance submissions for various platforms advising on amendments and potential restrictions where necessary
• Handle the trafficking of broadcast assets through TV, CTV, BVOD, Radio and Cinema
• Maintain clear and effective communication channels with broadcasters and clearance bodies, ensuring the accurate and timely playout of commercials
• Oversee and coordinate deliveries for UK and International playout orders, utilising XR (Adstream) and Cape IO
• Ensure the creation and delivery of broadcast assets are in accordance with the correct specifications
• Collaborate with internal Versioning Producers, Creative, Operational, and Technical personnel
• Provide support to Account Managers in problem-solving and reporting on live campaigns
• Aid the existing TV Admin Team members, ensuring accurate workload coverage and seamless teamwork

KEY TOOLS TO BE USED

• In-house scheduling software
• Microsoft Excel, Word, Outlook & SharePoint
• Broadcast delivery platforms XR (Adstream) and Cape IO (Peach)
• Broadcast scheduling platforms (CARIA, Audiotrack Etc)
• Broadcast Clearance Systems across TV, BVOD, Radio and Cinema

Requirements

Demonstrable experience of working within post-production operations, TV Admin department, creative agency or buying agency is desirable but not essential.

THE SKILLS YOU WILL NEED

This also requires supporting the Versioning Producers who own responsibility for the smooth - running relationship between DMS and local marketing teams of key studio clients in terms of the provision of re-versioning and localisation services. This is an important contribution that requires constant client engagement and strong project management skills. You will ideally also be able to demonstrate:

• Experience of prioritising large workloads whilst maintaining attention to detail
• Experience of reading and understanding broadcast airtime media plans
• Understanding of post-production workflows
• Knowledge of using one or more broadcast delivery platforms