Trust Executive Assistant

Astrum Multi Academy Trust; Greater London; Hybrid; GBP 15,000 - 21,000; Part time

Benefits offered by this job

Employee Assistance

Wellbeing Programme

Generous Pension

Family-friendly policies

Refer a friend

Free onsite parking

Tea and coffee

Career development

Job summary

Astrum Multi Academy Trust is seeking a professional, highly organised PA to the Executive Team. This part-time, term-time role offers 20 hours per week across five days, with hybrid working and cross-site responsibilities in and around the London Borough of Redbridge.

You will provide high-level administrative support, handle sensitive information with discretion, coordinate meetings, and enable effective communication between leaders and stakeholders, helping us drive our ambitious plans.

Qualifications

• Strong administrative expertise, including advanced Microsoft 365 skills.
• Excellent numeracy, literacy, and communication skills.
• Ability to build relationships with tact, diplomacy, and professionalism.
• Outstanding planning and organisational capability, with the ability to juggle competing priorities.
• A proactive, flexible mindset, thriving in a fast-paced environment.
• Genuine commitment to teamwork, continuous learning, and making a difference.

Responsibilities

• Provide high-level administrative and organisational support to senior leaders.
• Handle sensitive information with discretion, integrity, and professionalism.
• Coordinate meetings, agendas, minutes, and follow-up actions with precision.
• Enable strong communication and collaboration between the leadership team and stakeholders.

Skills

Microsoft 365

Numeracy

Literacy

Communication

Relationship building

Planning & organisation

Proactive mindset

Teamwork

Job description

Join Us and Help Shape Futures at Astrum Multi Academy Trust

Do you want to be part of something truly meaningful? At Astrum Multi Academy Trust, we’re on an ambitious journey to transform lives, and we’re looking for someone exceptional to join us.

Founded in 2017, Astrum is a highly respected and growing Trust supporting pupils with a wide range of complex Special Educational Needs and disabilities. As we continue to expand our impact and reach, we remain grounded in our core values: Belonging, Ambition, Collaboration, Compassion, and Innovation. These aren’t just words, they shape how we work, how we lead, and how we support one another every day.

We are now seeking a professional, highly organised, and proactive PA to the Executive Team, a pivotal role at the heart of our leadership during an exciting phase of growth. This is a part time / term time only role, 20 hours per week, 5 days per week. Cross site and hybrid working.

This is more than a job, it’s an opportunity to:

• Belong: Be part of a supportive, inclusive community where your contribution is valued
• Be ambitious: Grow your career alongside a Trust that is expanding and striving for excellence
• Collaborate: Work with passionate leaders to shape our future direction
• Show compassion: Help create environments where every individual, staff and pupils alike can thrive
• Innovate: Play a role in developing forward‑thinking practices as we grow and evolve

Our schools are currently based across the London Borough of Redbridge, with excellent transport links across London and beyond.

About Us

Astrum Multi Academy Trust includes Newbridge School, an outstanding all‑through special school supporting pupils with severe and complex needs. Alongside our schools, we are proud of our strong and growing partnerships, including work with BHRUT NHS Hospitals, the Local Authority, and Project Search at King George Hospital; a programme supporting young people with learning disabilities and/or autism into competitive employment.

As our Trust continues to grow, we are committed to maintaining the high quality, strong relationships, and sense of belonging that define us. At Astrum, our people are our greatest strength, and they are at the heart of everything we achieve.

About the Role

As a trusted partner to the Executive Team, you will:

• Provide high‑level administrative and organisational support to senior leaders
• Handle sensitive information with discretion, integrity, and professionalism
• Coordinate meetings, agendas, minutes, and follow‑up actions with precision
• Enable strong communication and collaboration between the leadership team and stakeholders

About You

You will bring:

• Strong administrative expertise, including advanced Microsoft 365 skills
• Excellent numeracy, literacy, and communication skills
• The ability to build relationships with tact, diplomacy, and professionalism
• Outstanding planning and organisational capability, with the ability to juggle competing priorities
• A proactive, flexible mindset, thriving in a fast‑paced environment
• A genuine commitment to teamwork, continuous learning, and making a difference

What We Offer

We are deeply committed to your success and development. You will benefit from:

• A comprehensive induction programme
• Ongoing professional development opportunities
• The opportunity to grow your career within an expanding, forward‑thinking Trust

If you’re ready to bring your skills, energy, and passion to a role where you can truly make an impact, we’d love to hear from you.

Why join us?

• Employee Assistance & Wellbeing Programme
• Generous Pension Schemes
• Family‑friendly working policies
• Extensive support and development opportunities
• Refer a friend scheme
• Free onsite parking
• Free tea and coffee
• Great location close to TfL Elizabeth and Central Lines
• And more…

Astrum values diversity, inclusion and equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, race, religion or belief and marriage and civil partnerships. We celebrate and embrace unique individuality, background and heritage.

We are a ‘Disability Confident Employer’ and all our application forms hide your personal information so we can focus solely on your experience, skills and qualities.

We believe in fostering a work environment that supports work‑life balance. We are open to flexible working arrangements, including remote work, flexible hours, and part‑time opportunities.

We reserve the right to interview and appoint prior to the advert closing date. With this in mind, we encourage you to apply as soon as possible.