Transport Coordinator - 6 Month FTC

Yolk Recruitment Ltd; Newport; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Free parking

Pension

Flexible working hours

Training and development

Longer-term opportunities

Job summary

Yolk Recruitment is partnering with a Cardiff-based manufacturing business to recruit a Transport Administrator on a 6-month fixed-term contract.

You will provide day-to-day support to the Transport Manager, coordinate deliveries with drivers and external providers, maintain accurate transport and dispatch records in SAP and spreadsheets, and keep customers updated on delivery progress. Clear communication is essential.

Qualifications

• Experience in transport or logistics administration or dispatch roles.
• Strong organisational skills and attention to detail.
• Good communication by phone and email with customers and providers.
• Ability to multitask in a busy environment.
• Proficient in Microsoft Office and Excel.
• SAP or ERP/transport system experience is advantageous but not required.

Responsibilities

• Provide day-to-day admin support to the Transport Manager and team.
• Process and maintain transport and dispatch information in SAP and Excel.
• Create and maintain daily dispatch lists with accurate order data.
• Book collection/delivery slots coordinating with customers and providers.
• Update transport jobs in systems and communicate changes.
• Prepare delivery notes, PODs and dispatch paperwork.
• Act as point of contact for delivery queries and ETAs.
• Monitor deliveries and report delays or changes.
• Coordinate with Warehouse/Dispatch to match loads to plans.
• Produce daily/weekly transport reports and KPI data.
• Manage shared transport inboxes and prioritise/escalate actions.

Skills

Transport Administration

Logistics Administration

Dispatch

Customer Service

Microsoft Office

Excel

SAP

Tools

SAP

ERP/Transport System

Job description

Transport Administrator - 6 Month FTC minimum

Cardiff

Salary - £26,500, possibly negotiable for the right person

Start: Immediate

Yolk Recruitment is supporting an established manufacturing organisation with the recruitment of a Transport Administrator to join the team, initially for a 6 month fixed term contract, but they are constantly expanding and there may be the potential for a permanent role.

This is what you'll be doing:

Working closely with the Transport Manager, drivers, Warehouse/Dispatch teams, customers and external transport providers, the Transport Administrator will help coordinate transport activity, maintain accurate records and ensure relevant teams and customers are kept informed of delivery progress.

Your responsibilities will include:

• Provide day-to-day administrative support to the Transport Manager and wider Transport function.
• Process and maintain accurate transport, delivery and dispatch information across SAP, spreadsheets and internal systems.
• Create and maintain daily dispatch lists, ensuring relevant order and delivery information is accurately recorded and communicated.
• Book customer collection and delivery slots, coordinating requirements with customers, internal teams and external transport providers.
• Allocate and update transport jobs within internal systems, ensuring delivery information and requirements remain accurate and up to date.
• Prepare and process relevant transport and delivery documentation, including delivery notes, Proof Of Delivery (POD) and associated dispatch paperwork.
• Act as a key point of contact for delivery and transport queries, liaising with customers, drivers, internal teams and external transport providers regarding ETAs, delays or changes to planned deliveries.
• Monitor active deliveries and communicate any delays, exceptions or changes to the appropriate internal teams and customers.
• Liaise closely with Warehouse and Dispatch teams to ensure orders and loads are prepared in line with planned collection and delivery requirements.
• Produce and maintain daily and weekly transport reports and KPI information, ensuring management has accurate information on transport activity and performance.
• Manage shared Transport inboxes, responding to enquiries and ensuring actions are appropriately prioritised or escalated.

Skills & Experience

• Previous experience within Transport Administration, Logistics Administration, Dispatch, Customer Service or a similar role.
• Strong administration and organisational skills with excellent attention to detail.
• Confident communicating via telephone and email with customers, colleagues and external providers.
• Comfortable working within a busy environment and managing multiple priorities.
• Good IT skills, including Microsoft Office and Excel.
• Previous experience using SAP or another ERP/transport system would be advantageous but is not essential.

And this is what you'll get in return

• Salary of £26,500, possibly negotiable for the right person
• 6-month fixed-term contract with the possibility of longer-term opportunities within the business
• Monday to Friday flexible working hours (8am - 4pm/ 8.30am - 4.30pm etc.) 37.5 hours per week
• Opportunity to join a well-established and continually growing manufacturing business
• Supportive and collaborative team environment
• Ongoing training and development
• Excellent potential for future internal opportunities
• Pension
• Free parking

Please note: Due to high application volumes, we can't respond to every applicant. If you haven't heard from us within 7 days, unfortunately you've not been successful on this occasion. Please check our website for other opportunities.