Transport Compliance Coordinator - 12 Month Contract

DCC plc; Larbert; Remote; GBP 25,000 - 30,000; Full time

Job summary

Certas Energy in Larbert is seeking a highly organised Transport Compliance Administrator on a 12 month fixed term contract to support compliance across our national fleet. You will maintain records, update systems and coordinate across Transport, HR, Payroll and Finance to ensure timely, accurate compliance outcomes.

The role involves generating reports, supporting audits and driving continuous improvement in transport processes while promoting a strong health, safety and compliance culture.

Qualifications

• Previous experience in an administration, compliance, transport or fleet support role.
• Strong organisational skills with excellent attention to detail.
• Experience of using business systems and Microsoft Office applications.
• Ability to analyse data and produce accurate reports.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities and work independently.
• A proactive and continuous improvement mindset.

Responsibilities

• Maintain accurate transport compliance records, including driving licence checks, driver medicals, vehicle servicing schedules, calibrations and defect reporting.
• Administer and update transport management and compliance systems such as Tranman, Vision and Blue Tree.
• Monitor driver and fleet compliance, ensuring regulatory requirements are met and any non-compliance is accurately tracked and reported.
• Produce regular compliance reports, management information and KPI data to support operational decision-making.
• Support internal, external and regulatory audits by maintaining accurate, organised and audit-ready documentation.
• Work closely with Transport, HR, Payroll, Finance and operational teams to ensure compliance processes are completed accurately and on time.
• Assist with supplier administration, invoice processing and maintaining accurate transport-related records.
• Identify opportunities to improve processes, increase efficiency and enhance transport compliance procedures.
• Support the management of driver infringements, compliance actions and follow-up activities.
• Promote a positive health, safety and compliance culture, ensuring adherence to company policies and transport regulations.

Skills

Administration experience

Organisational skills

Data analysis

Microsoft Office

Stakeholder management

Communication

Independent worker

Continuous improvement

Tools

Tranman

Vision

Blue Tree

Job description

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Job Title: Transport Compliance Coordinator - 12 Month Contract

Location: Larbert, GB, FK5 4RB

Contract Type: Fixed Term Contract

Location Type: Office Based

At Certas Energy we're keen to take a lead in the industry. We have a culture of strong safety and compliance principles, driven by our dedicated Safety F1rst and Doing the Right Thing (compliance) Initiative. Health and safety is paramount to our business ethos - it is fundamental to good business performance, and integral to long-term business success.

About the Role

At Certas Energy, we're committed to keeping our operations safe, compliant and efficient. We're looking for a highly organised Transport Compliance Administrator to join our Transport team and play a key role in supporting compliance across our national fleet operation.

This is an excellent opportunity for someone with strong administration skills and an interest in transport compliance, fleet administration or logistics operations. You will help ensure that transport records, systems and processes are maintained to the highest standards, supporting safe and compliant operations across the business.

What You'll Be Doing

• Maintain accurate transport compliance records, including driving licence checks, driver medicals, vehicle servicing schedules, calibrations and defect reporting.
• Administer and update transport management and compliance systems such as Tranman, Vision and Blue Tree.
• Monitor driver and fleet compliance, ensuring regulatory requirements are met and any non-compliance is accurately tracked and reported.
• Produce regular compliance reports, management information and KPI data to support operational decision-making.
• Support internal, external and regulatory audits by maintaining accurate, organised and audit-ready documentation.
• Work closely with Transport, HR, Payroll, Finance and operational teams to ensure compliance processes are completed accurately and on time.
• Assist with supplier administration, invoice processing and maintaining accurate transport-related records.
• Identify opportunities to improve processes, increase efficiency and enhance transport compliance procedures.
• Support the management of driver infringements, compliance actions and follow-up activities.
• Promote a positive health, safety and compliance culture, ensuring adherence to company policies and transport regulations.

What You'll Bring

• Previous experience in an administration, compliance, transport or fleet support role.
• Strong organisational skills with excellent attention to detail.
• Experience of using business systems and Microsoft Office applications.
• Ability to analyse data and produce accurate reports.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities and work independently.
• A proactive and continuous improvement mindset.

Why Join Certas Energy?

You'll be joining a business where safety, operational excellence and customer service are at the heart of everything we do. This role offers the opportunity to develop your transport compliance expertise while supporting a nationwide operation within a collaborative and supportive team environment.

Doing right by everyone

People matter at Certas Energy. We're an equal opportunities employer and we welcome applications from all regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background. We're committed to doing right by our people, so we all feel engaged, motivated and proud to work for Certas Energy.