Transport Clerical Admin

Tesco; Fareham; On-site; GBP 21,000 - 27,000; Full time

Job summary

Booker Group in Fareham, England, is seeking an organised Transport Admin Assistant to provide essential administrative support to the Transport department, ensuring accurate records, timely documentation, and compliant processes.

You will work 6am-2pm or 2pm-10pm, five days from seven, coordinating with drivers, warehouses and customer service to keep deliveries on track.

Qualifications

• Prior admin experience in a transport/logistics setting preferred.
• High attention to detail and accuracy in documentation.
• Strong organisational and time management capabilities.

Responsibilities

• Accurately process and maintain transport records and documentation.
• Input, update, and monitor transport information using internal systems.
• Communicate with drivers regarding delivery schedules, route changes, delays, and issues.
• Monitor driver start and finish times and record attendance.
• Produce transport reports, KPIs, and operational data as required.
• Support vehicle routing and scheduling activities.
• Maintain records related to vehicle compliance, servicing, MOTs, and licences.
• Investigate and escalate delivery discrepancies, delays, and customer service issues.
• Liaise with warehouse, transport, and customer service teams to ensure smooth operations.
• Process transport-related paperwork including delivery notes, PODs, and invoices where applicable.
• Ensure all transport administration is completed accurately and within required timescales.

Skills

Administrative experience

Attention to detail

Organisational skills

Communication skills

Fast-paced environment

Microsoft Office

Tools

Excel

Outlook

TMS

Job description

Purpose of the Role:

To provide administrative support to the Transport department, ensuring the efficient coordination of vehicle movements, driver activities, delivery schedules, and transport documentation while maintaining compliance with company procedures and legal requirements.

Key Responsibilities

• Accurately process and maintain transport records and documentation.
• Input, update, and monitor transport information using internal systems.
• Communicate with drivers regarding delivery schedules, route changes, delays, and operational issues.
• Monitor driver start and finish times and record attendance information.
• Produce transport reports, KPIs, and operational data as required.
• Support vehicle routing and scheduling activities.
• Maintain records related to vehicle compliance, servicing, MOTs, and driver licences.
• Investigate and escalate delivery discrepancies, delays, and customer service issues.
• Liaise with warehouse, transport, and customer service teams to ensure smooth operations.
• Process transport-related paperwork including delivery notes, PODs (Proof of Delivery), and invoices where applicable.
• Ensure all transport administration is completed accurately and within required timescales.
• Comply with company policies, health and safety requirements, and transport regulations.

Whether it’s giving drivers their paperwork, supporting with route departures, gathering Tachograph reports, debriefing drivers or generally being supportive with any challenges that arise, you’ll be an essential part of the Transport Operations Team.

• Previous administrative experience.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Ability to work effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Competent in Microsoft Office applications, particularly Excel and Outlook.
• Experience using transport management systems (TMS) would be advantageous.
• Ability to handle confidential information appropriately.
• Problem-solving skills and the ability to prioritise workload.

This role is working a mix of 6am-2pm and 2pm 10pm shifts 5 days from 7

Booker is the UK's leading food & drink wholesaler. We are privileged to serve independent retailers, caterers and small businesses, from locations across the country. We operate over 190 cash and carry branches, 8 distribution centres, 5 Best Food Logistics sites, as well as 6 support centre locations across the UK.

Diversity, Equity and Inclusion (DE&I) at Booker means that whoever you are and whatever your background, we always want you to feel represented and that you can be yourself at work. In short, we’re a place where Everyone’s Welcome.

We know life looks a little different for each of us. That’s why at Booker and Best, we always welcome conversations about flexible working. Some people are at the start of their careers; some want the freedom to do the things they love. Others are going through life-changing moments like becoming a carer, nearing retirement, adapting to parenthood, or something else. So, talk to us throughout your application about how we may be able to support you.

We’re proud that Booker is a Disability Confident Committed Leader and we’re committed to providing a fully inclusive and accessible recruitment process. For further information on the accessibility support you can expect, please contact [e-mail]

Please note

We can only accept candidates over the age of 18 if the role requires working before 6:15 am or after 9:45 pm or involves working in areas such as the warehouse, beers, wines & spirits, and driving roles.

On the occasions where we have high volumes of applicants, some roles may close earlier than the advertised end date in order for us to manage all of the applicants appropriately. We will only be able to offer individual feedback to those candidates who attend an interview.

*Booker Group is part of Tesco plc, however, is operated separately from the core Tesco business and as such the benefits offered will be different from those offered at Tesco*

For more information about us please visit www.bookergroupjobs.co.uk