Transport Clerical Admin

Booker Group plc; Park Gate; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Booker colleague card

Tesco colleague discount card (after 3

Tesco Mobile discounts

Cycle to work scheme

Pension

Health and Wellbeing support

Job summary

Booker Group plc is seeking a Transport Administration Assistant to provide essential support to the Transport department in Fareham. You will coordinate vehicle movements, manage driver documentation, and ensure timely processing of delivery records, while maintaining compliance with procedures and regulations.

The role involves communicating with drivers, producing reports and supporting routing and scheduling activities, with a mix of early and late shifts across 5 days from 7.

Qualifications

• Previous administrative experience.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Ability to work effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Competent in Microsoft Office applications, particularly Excel and Outlook.
• Experience using transport management systems (TMS) would be advantageous.
• Ability to handle confidential information appropriately.
• Problem-solving skills and the ability to prioritise workload.

Responsibilities

• Accurately process and maintain transport records and documentation.
• Input, update, and monitor transport information using internal systems.
• Communicate with drivers regarding delivery schedules, route changes, delays, and operational issues.
• Monitor driver start and finish times and record attendance information.
• Produce transport reports, KPIs, and operational data as required.
• Support vehicle routing and scheduling activities.
• Maintain records related to vehicle compliance, servicing, MOTs, and driver licences.
• Investigate and elevate delivery discrepancies, delays, and customer service issues.
• Liaise with warehouse, transport, and customer service teams to ensure smooth operations.
• Process transport-related paperwork including delivery notes, PODs (Proof of Delivery), and invoices where applicable.
• Ensure all transport administration is completed accurately and within required timescales.
• Comply with company policies, health and safety requirements, and transport regulations.

Skills

Administrative experience

Attention to detail

Organisational skills

Time management

Strong communication

Tools

Excel

Outlook

Transport management systems (TMS)

Job description

The following content displays a map of the jobs location - 2-4 Dewar Cl Fareham

At Booker, along with being a great place to work and giving you an opportunity to get on in your career, we also offer the following fantastic package of benefits:

• A Booker colleague card with 10% off purchases at Booker and double discount events up to three times a year.
• After 3 months service, a Tesco colleague discount card with 10% increasing to 15% off most purchases at Tesco for a 4 day period after every four-weekly pay day, ie. thirteen times a year. In addition to 10% off at Tesco Cafe and 20% off all F&F purchases.
• 10% off pay monthly & SIM only deals with Tesco Mobile for yourself, along with further great deals through-out the year.
• Up to 30% off car, pet and home insurance at Tesco bank. Terms and conditions apply.
• Free eye test when you spend £50 or more. You can also save 30% when you spend £50 or more on glasses, prescription sunglasses and contact lenses.
• 50% off health checks at Tesco Pharmacy.
• Exclusive access to discounted RAC breakdown cover rates
• An exclusive deals and discounts website saving you money on everyday purchases including a cycle to work scheme.
• After 3 months service, you can join our annual Save As You Earn share scheme which allows you to buy Tesco shares in the future at a discount.
• Retirement savings plan (pension) - save up to 5% and Booker will match your contribution.
• Life Assurance - You are covered for death in service life cover of up to three times annual pay
• Health and Wellbeing support and resources including our 24/7, confidential Employee Assistance Programme and Virtual GP for you and your family.
• A great holiday package

About the role

Purpose of the Role:
To provide administrative support to the Transport department, ensuring the efficient coordination of vehicle movements, driver activities, delivery schedules, and transport documentation while maintaining compliance with company procedures and legal requirements.

Key Responsibilities

• Accurately process and maintain transport records and documentation.
• Input, update, and monitor transport information using internal systems.
• Communicate with drivers regarding delivery schedules, route changes, delays, and operational issues.
• Monitor driver start and finish times and record attendance information.
• Produce transport reports, KPIs, and operational data as required.
• Support vehicle routing and scheduling activities.
• Maintain records related to vehicle compliance, servicing, MOTs, and driver licences.
• Investigate and elevate delivery discrepancies, delays, and customer service issues.
• Liaise with warehouse, transport, and customer service teams to ensure smooth operations.
• Process transport-related paperwork including delivery notes, PODs (Proof of Delivery), and invoices where applicable.
• Ensure all transport administration is completed accurately and within required timescales.
• Comply with company policies, health and safety requirements, and transport regulations.

You will be responsible for

Whether it's giving drivers their paperwork, supporting with route departures, gathering Tachograph reports, debriefing drivers or generally being supportive with any challenges that arise, you'll be an essential part of the Transport Operations Team.

You will need

• Previous administrative experience.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Ability to work effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Competent in Microsoft Office applications, particularly Excel and Outlook.
• Experience using transport management systems (TMS) would be advantageous.
• Ability to handle confidential information appropriately.
• Problem-solving skills and the ability to prioritise workload.

This role is working a mix of 6am-2pm and 2pm 10pm shifts 5 days from 7

About The Company

Booker is the UK's leading food & drink wholesaler. We are privileged to serve independent retailers, caterers and small businesses, from locations across the country. We operate over 190 cash and carry branches, 8 distribution centres, 5 Best Food Logistics sites, as well as 6 support centre locations across the UK.

Diversity, Equity and Inclusion (DE&I) at Booker means that whoever you are and whatever your background, we always want you to feel represented and that you can be yourself at work. In short, we're a place where Everyone's Welcome.

We know life looks a little different for each of us. That's why at Booker and Best, we always welcome conversations about flexible working. Some people are at the start of their careers; some want the freedom to do the things they love. Others are going through life-changing moments like becoming a carer, nearing retirement, adapting to parenthood, or something else. So, talk to us throughout your application about how we may be able to support you.

We can only accept candidates over the age of 18 if the role requires working before 6:15 am or after 9:45 pm or involves working in areas such as the warehouse, beers, wines & spirits, and driving roles.

On the occasions where we have high volumes of applicants, some roles may close earlier than the advertised end date in order for us to manage all of the applicants appropriately. We will only be able to offer individual feedback to those candidates who attend an interview.

*Booker Group is part of Tesco plc, however, is operated separately from the core Tesco business and as such the benefits offered will be different from those offered at Tesco*