Transport Administrator

John Lewis & Partners; Weybridge; On-site; GBP 21,000 - 29,000; Full time

Job summary

John Lewis & Partners is seeking a Transport Administrator to support the Transport and site management teams with daily tasks and project work. You will help ensure legal compliance, coordinate with external providers and internal maintenance, and monitor delivery routes to uphold high standards of customer service.

The role requires strong IT skills, excellent communication, and previous administrative experience, with a 37.5-hour week and a 5-week rota.

Qualifications

• Excellent PC skills with Google Docs, Sheets, Slides, Word, Excel and PowerPoint.
• Experience with Transport Compliance systems for vehicle and driver regulations.
• Maths and very good communication skills, both verbal and written.
• Good working knowledge of IT systems.
• Previous administration experience.

Responsibilities

• Undertake administrative tasks relating to Transport and vehicle legal compliance amongst other administration duties.
• Ensure the operation remains legally compliant with adherence to Domestic and EU Driver's Hour regulations.
• Maintain effective relationships with external service providers & internal vehicle maintenance units.
• Monitor customer delivery routes to ensure high levels of customer service are met.
• Effectively communicating with all Partners and raising operational issues to the Transport/Site Management Teams in a timely manner, providing handovers at the end of your shift.

Skills

Google Docs/Sheets/Slides/Word/Excel/P

Tools

Google Workspace

Job description

About The Role

Our Customer Delivery Operations are a vital part of our business. Here at the Partnership, our Transport Administrator will take ownership of the department's operational success by assisting site management with daily tasks and project work, supporting continuous improvement initiatives and using your customer experience to be an ambassador of John Lewis and Partners. Please be aware of the hours required for this vacancy.

Schedule Pattern

37.5 hours per week across 5 days, on a 5 week rota. Monday-Friday 14:00 - 22:00 & Saturday 10:00 - 18:00.

Key Responsibilities

• Undertake administrative tasks relating to Transport and vehicle legal compliance amongst other administration duties.
• Ensure the operation remains legally compliant with adherence to Domestic and EU Driver's Hour regulations.
• Maintain effective relationships with external service providers & internal vehicle maintenance units.
• Monitor customer delivery routes to ensure high levels of customer service are met.
• Effectively communicating with all Partners and raising operational issues to the Transport/Site Management Teams in a timely manner, providing handovers at the end of your shift.

Essential skills you will need

• Excellent PC Skills including Google Docs, Google Sheets, Google Slides, Word, Excel and PowerPoint
• Experience with Transport Compliance systems for defective vehicles and driver regulations.
• Maths and very good communication skills, both verbal and written
• Good working knowledge of IT Systems
• Previous Administration experience

Desirable Skills you can bring

• Very good organisation and planning skills with a good working knowledge of Transport Legislation
• Knowledge of Telematics systems & Route planner

About The Partnership

We're the largest employee owned business in the UK and home of our cherished brands, John Lewis and Waitrose. We're not just employees, we're Partners, driven by our purpose to build a happier world. As we look to our future, there's never been a more exciting time to join us. We're ruthlessly focused on being brilliant at retail. We continue to innovate, adapt and diversify. Never Knowingly Undersold on price, quality and service in John Lewis and passionately serving food-lovers in Waitrose. As Partners we all share the responsibility of ownership and in its rewards. We use our voices to contribute to our success, working together through the good and challenging times, holding true to our behaviours and treating everyone with kindness and respect. We all own making the Partnership somewhere we belong. Embracing our differences and creating an environment where we're free to be ourselves and can THRIVE. Growing ourselves individually, and as a collective. As Partners, we make all the difference. And, we all own it.

Important points to note

Its important to note that some of our roles are subject to pre-employment vetting (which may include DBS checks for successful candidates). If required, you'll be informed and provided with information about vetting during the recruitment process and we encourage you to complete any vetting documents quickly to avoid delays. Any DBS checks required will be carried out by a third-party registered body and financial probity checks may also be required for some of our roles. We occasionally close vacancies early in the event we receive a high volume of applications, and therefore. If you require a reasonable adjustment due to a disability which means you may need longer to complete your application please contact us as soon as possible. We want all of our Partners to have a good work-life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where possible. Please discuss this further with the hiring manager during your interview.

Partnership Level 9