Transport Admin Clerk - Fleet, Maintenance and Compliance

Mwiah; Birmingham; Hybrid; GBP 25,000 - 33,000; Full time

Job summary

Mwiah in Birmingham seeks a Transport Clerk on a maternity cover fixed-term contract to help manage transport operations, ensuring lawful, safe, and efficient movement of goods across the network.

You will coordinate driver rosters, plan routes, liaise with the warehouse, and maintain documentation while upholding health and safety standards. This role requires strong organisation in a busy environment and a proactive problem-solving approach.

Qualifications

• Experience in a transport, logistics or distribution environment.
• Administrative experience in a busy setting.
• Experience working in a cross-dock operation.
• Strong route planning and driver coordination skills.
• Proficiency with IT systems including Microsoft Office 365 (Excel, Word, PowerPoint).
• Right to work in the UK.

Responsibilities

• Prepare and plan delivery schedules, considering Service Centre and third-party requirements.
• Liaise with the warehouse to ensure seamless handover and flow.
• Monitor and record temperature data to comply with handling standards.
• Investigate missing parcels and take follow-up action.
• Check driver timesheets and paperwork for accuracy.
• Debrief drivers and ensure PODs and uplift notes are complete.
• Analyse tachograph data and report infringements.
• Support customers and drive continuous improvement.

Skills

Transport operations

Administrative tasks

Route planning

MS Office 365

Excel

Attention to detail

Right to work in the UK

Tools

TMS software

Microsoft Office 365

Job description

# **Maternity Cover - Fixed Term Contract**This role is in support of Cencora's wholesale distribution services in Europe operating through our Alliance Healthcare business.**Department:**Transport **Location**: Birmingham**Hours**: 40 hrs/week 10am - 6pm**Salary**: £ 29,000 per annum**Job Purpose**To assist in the effective management of Transport operations to ensure the Service Centre Transport Fleet function delivers agreed financial and customer service objectives. Acting as a vital link between drivers, warehouse and management by ensuring all transport operations are conducted legally, safely, and in full compliance with Health & Safety obligations to drivers and members of the public. The transport clerk must ensure timely and efficient vehicle, driver and route planning for both internal and external customers.## ## **Key Accountabilities:*** Maintain full knowledge of all transport operational procedures.* Prepare and plan delivery schedules, incorporating Service Centre and third‐party customer/supplier requirements and driver rota criteria.* Liaise closely with the warehouse team to ensure seamless handover and operational flow.* Monitor and record temperature data to ensure compliance with product handling standards.* Investigate missing parcels and take appropriate follow‐up action.* Attach all required documentation to driver timesheets (maps, uplift notes, trailer/unit check sheets).* Check delivery paperwork for accuracy and completeness.* Debrief drivers at the end of their shift, ensuring all paperwork, PODs and uplift notes are returned and accurate.* Check driver timesheets before distribution, ensuring trailer numbers, vehicle registrations and shift start times are correct.* Ensure driver hours feed correctly into the Working Time Directive Spreadsheet and report discrepancies promptly.* Analyse digital tachograph charts and prepare/distribute infringement reports.* Calculate weekly miles‐per‐gallon for hire vehicles and share results with relevant managers.* Act as a proactive partner to customers, supporting problem‐solving and continuous improvement..**Knowledge, Skills and Experience Required:*** Experience in a transport, logistics or distribution environment (preferred but not essential).* Previous experience within an administrative role.* Experience working within a cross-dock operation.* Drivers Wage Calculation* Route Planning* Strong organisational skills with the ability to prioritise tasks in a fast‐paced environment.* Experience with transport management systems (TMS) or similar software is an advantage.* Confident in using IT systems, including Microsoft Office including 365, Excel, PowerPoint, Word and Teams* Right to work in the UK.