Transport Administrator

Biffa Waste Services; Aberdeen City; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Company pension scheme

Discounts at stores/restaurants/online

Cycle to Work scheme

Dental care benefits

Access to doctor and healthcare

Job summary

Biffa Waste Services in Aberdeen is seeking a Traffic Dispatcher / Transport Administrator to organise daily depot operations, allocate vehicles and routes, and ensure HSE standards and licensing compliance. The role emphasises service delivery, problem solving, and collaboration across teams.

You will manage driver schedules, monitor driver movements, and handle admin tasks like payroll and tachographs while contributing to efficiency improvements in a fast-paced environment.

Qualifications

• Strong knowledge of the local area.
• Ability to plan, prioritise and meet tight deadlines.
• Solutions-driven mindset with problem-solving ability.
• Proficiency with MS Office, especially Excel.
• Experience in admin, call handling, or a time-critical environment.

Responsibilities

• Optimising routes and vehicle utilisation to deliver top-class service.
• Managing driver availability and ensuring regulatory compliance.
• Overseeing vehicle checks, safety, and maintenance.
• Handling payroll, timesheets, tachograph records, and reporting.
• Driving cost-efficiency by analysing depot data and improving operations.

Skills

Route planning

Driver coordination

MS Excel

Transport management systems

Health & safety knowledge

Analytical thinking

Communication skills

Tools

Transport management software (TMS)

MS Office

Job description

Traffic Dispatcher / Transport Administrator

Monday to Friday

Start/Finish Times: 07.00 to 15.30 (can be negotiable)

Competitive Salary

A quick look at the role.

TheTraffic Dispatcheris responsible for managing the day-to-day organisation of operations in the depot through the allocation and basic routing of vehicles. You will ensure best in class service delivery to customers, ensuring health & safety standards are maintained, and ensuring environmental and O licence compliance.

If you thrive in a dynamic environment, enjoy problem-solving, and are passionate about delivering an exceptional service, this is the role for you.

Your Core Responsibilities

• Optimising routes and vehicle utilisation to deliver top-class service.
• Managing driver availability and ensuring compliance with regulations.
• Overseeing vehicle checks, safety, and maintenance.
• Handling admin tasks like payroll, timesheets, tachograph records, and reporting.
• Driving cost-efficiency by analysing depot data and improving operations.

This is more than just a desk job! You’ll also have the chance to get hands-on with employee engagement and improvement initiatives.

Our essential requirements

• A strong knowledge of the local area.
• The ability to plan, prioritise, and meet tight deadlines.
• A solutions-driven mindset and a knack for problem-solving.
• Proficiency with business software and MS Office (especially Excel).
• Experience in admin, call handling, or a time-critical environment is a plus.

Biffa - Changing the way people think about waste.

At Biffa, we love working with waste. Whether we’re turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It’s a view that’s shared by our 11,000+ people around the country, who trust us to provide them with a career that’s always rewarding, often challenging, but never dull. And it’s why we’re the UK’s No. 1 choice for business waste management.

Dedicated to diversity.

Being inclusive is core to our culture at Biffa; we believe different ideas, perspectives and backgrounds are key to developing a creative and effective working environment that represents our communities and generates the best outcomes for colleagues, customers and stakeholders, which is why you’ll find us championing diversity, equity and inclusion at every turn.

• Previous experience in transport, logistics or a traffic/transport office environment.
• Strong communication and organisational skills.
• Ability to plan and coordinate daily vehicle routes and driver schedules.
• Experience managing drivers, allocating workloads and monitoring vehicle movements.
• Good problem-solving skills and the ability to work under pressure in a fast-paced environment.
• Good IT skills, including Microsoft Office and transport management systems.
• Strong understanding of health and safety procedures and compliance requirements.
• Ability to work flexibly to meet operational demands.A proactive approach to resolving delays, vehicle breakdowns and staffing issues.

• Company pension scheme
• Access to a wide range of discounts at popular high street stores, supermarkets, restaurants and online retailers
• Cycle to Work scheme
• Dental care benefits
• Access to doctor and healthcare services

And many more