Transport Admin Coordinator – Scheduling & Compliance

Booker Group plc; Park Gate; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Booker colleague card

Tesco colleague discount card (after 3

Tesco Mobile discounts

Cycle to work scheme

Pension

Health and Wellbeing support

Job summary

Booker Group plc is seeking a Transport Administration Assistant to provide essential support to the Transport department in Fareham. You will coordinate vehicle movements, manage driver documentation, and ensure timely processing of delivery records, while maintaining compliance with procedures and regulations.

The role involves communicating with drivers, producing reports and supporting routing and scheduling activities, with a mix of early and late shifts across 5 days from 7.

Qualifications

• Previous administrative experience.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Ability to work effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Competent in Microsoft Office applications, particularly Excel and Outlook.
• Experience using transport management systems (TMS) would be advantageous.
• Ability to handle confidential information appropriately.
• Problem-solving skills and the ability to prioritise workload.

Responsibilities

• Accurately process and maintain transport records and documentation.
• Input, update, and monitor transport information using internal systems.
• Communicate with drivers regarding delivery schedules, route changes, delays, and operational issues.
• Monitor driver start and finish times and record attendance information.
• Produce transport reports, KPIs, and operational data as required.
• Support vehicle routing and scheduling activities.
• Maintain records related to vehicle compliance, servicing, MOTs, and driver licences.
• Investigate and elevate delivery discrepancies, delays, and customer service issues.
• Liaise with warehouse, transport, and customer service teams to ensure smooth operations.
• Process transport-related paperwork including delivery notes, PODs (Proof of Delivery), and invoices where applicable.
• Ensure all transport administration is completed accurately and within required timescales.
• Comply with company policies, health and safety requirements, and transport regulations.

Skills

Administrative experience

Attention to detail

Organisational skills

Time management

Strong communication

Tools

Excel

Outlook

Transport management systems (TMS)

Job description

Booker Group plc is seeking a Transport Administration Assistant to provide essential support to the Transport department in Fareham. You will coordinate vehicle movements, manage driver documentation, and ensure timely processing of delivery records, while maintaining compliance with procedures and regulations.

The role involves communicating with drivers, producing reports and supporting routing and scheduling activities, with a mix of early and late shifts across 5 days from 7.