Transactions Assistant

TN United Kingdom; Dundee; On-site; GBP 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a diligent Transactions Assistant to support their Finance & Corporate Governance department. This role involves critical tasks such as inputting purchase invoices, reconciling supplier statements, and maintaining financial accuracy. The ideal candidate will possess strong analytical and customer service skills, along with proficiency in Microsoft Word and Excel. With a hybrid working model, you will enjoy flexibility while collaborating with your team. This temporary position offers an excellent opportunity to contribute to a dynamic environment while enhancing your financial expertise.

Qualifications

• Educated to Standard Grade Level or equivalent.
• Good knowledge and experience of using Microsoft Word and Excel.

Responsibilities

• Input purchase invoices into the financial system.
• Reconcile supplier statements to the financial system.
• Assist with year-end procedures within agreed timescales.

Skills

Microsoft Word

Microsoft Excel

Financial Controls Understanding

Customer Service Skills

Organisational Skills

Numerical Skills

Analytical Skills

Active Listening

Education

Standard Grade Level or Equivalent

Tools

Oracle/SEAS Financial System

Job description

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Position Title: Transactions Assistant
Location: Dundee, Scotland (Hybrid Working)
Employment Type: Full-Time, Temporary (35 hours per week)
Salary: Competitive Salary £15.45 – £16.45 per hour
About the Role: ASA Recruitment is excited to support our client, in their search for a diligent and detail-oriented Transactions Assistant. This role is a key part of the Finance & Corporate Governance department’s shared services function.
Key Responsibilities:
· Input purchase invoices into the financial system.
· Ensure ledger codes attached to purchases are consistent and accurate.
· Raise purchase orders in the financial system.
· Ensure receipting of goods and services is carried out promptly.
· Reconcile supplier statements to the financial system, liaising with suppliers if necessary.
· Follow established payment and purchasing procedures.
· Assist with year-end procedures within the timescales agreed with the Transactions Manager.
· Maintain filing and tracking systems.
· Undertake any appropriate work to assist the transactions team within the department as and when required.
· General ad-hoc administrative tasks as required.
Qualifications and Skills:
· Educated to Standard Grade Level or equivalent.
· Good knowledge and experience of using Microsoft Word and Excel.
· Understanding of financial controls and financial environment.
· Previous administrative experience.
· Excellent telephone and customer service skills.
· Concise and clear oral and written skills.
· Effective organisational skills and time management to meet deadlines and achieve targets.
· Strong numerical and analytical skills with attention to detail.
· Active listening skills, questioning and checking understanding, and taking appropriate and considered action.
· Adaptability to change, adjusting priorities as required.
· Tolerance and fairness towards others, valuing diversity and being non-discriminatory in actions.
· Valuing and utilising the skills, knowledge, and experience of others.
· Working co-operatively and supportively with others.
Desirable Skills:
· Experience of working with external/internal contacts at all levels.
· Experience of working with Oracle/SEAS financial system.
· Ability to understand the limits of their knowledge and experience and knowing when decisions need to be referred to others.
Working Conditions: Our client offers hybrid working with an expectation that 40% of each employee’s time will be spent in face-to-face collaboration. For this role, there is a requirement to attend the Dundee office in person 2 days per week. Typical working hours are 9am to 5pm, with flexible working available.
Contract Details:
· Starting mid-August 2024
· Ending 31 March 2025, with an option to extend for a further 2 x 3 month periods
· Standard Disclosure required
How to Apply: Interested candidates are invited to submit their resume, we look forward to speaking with you.