Training Course Coordinator

Astutis; Nantgarw; Hybrid; GBP 35,000 - 43,000; Full time

Benefits offered by this job

25 Days Annual Leave Pro‑Rata

Hybrid Working

Performance-Related Bonus

Life Assurance

Private Healthcare

Cycle to Work

Gym Subsidies

Discount Vouchers

Wellbeing Resources

Job summary

Astutis is seeking a highly organized Training Course Coordinator to join our Operations Team. This hybrid role requires coordinating virtual, classroom and in-company courses, managing learner registrations, materials, communications, reporting and exam support.

You’ll work closely with Sales and Operations to ensure a seamless client and learner experience, while monitoring progress, deadlines, and KPIs. The position offers a competitive salary and a range of benefits.

Qualifications

• Experience using CRM systems and MS Office packages.
• Strong customer-service orientation with attention to detail.
• Experience coordinating multiple courses or projects in a busy environment.

Responsibilities

• Be the go-to for clients and learners from course booking to exams and certification.
• Manage confirmations, registrations, materials, attendance and feedback.
• Ensure learner data is accurate and up to date with awarding bodies (e.g., NEBOSH, IOSH, IEMA).
• Build relationships with clients and Sales Account Managers for updates and reports.
• Monitor learner progress and provide additional support as needed.
• Stay on top of deadlines, SLAs and KPIs using our systems and processes.

Skills

MS Teams

MS Office

CRM software

Customer service

Data entry

Attention to detail

Word processing

Sales knowledge

Tools

CRM software

Learning management systems

Job description

Training Course Coordinator

Location: Hybrid, 1 day per week from home - Based from the Cardiff office - CF15 7QZ. Salary: £26,395 per annum. Contract Type: Permanent, full time. What We Can Offer You: 25 Days Annual Leave (Pro-Rata for Part-time and Fixed-Term Roles), Additional Holiday Purchase, Hybrid Working, Performance-Related Bonus, Life Assurance, Vitality Private Healthcare, Subsidised Gym Memberships, Cycle to Work scheme, Discount Vouchers and Access to Wellbeing Resources.

Why do we want you

Astutis (part of Wilmington plc) is looking for a highly organised, people-focused individual who loves delivering great service and keeping everything running smoothly.

Working within our Operations Team, you'll look after a caseload of clients and learners, supporting them from the moment a course is booked right through to exams and certification.

You'll coordinate our virtual, classroom and in-company Health, Safety and Environmental courses, handling everything from learner registrations and course materials to customer communications, reporting and exam support.

You'll need a great eye for detail, strong communication skills and a proactive approach to solving problems, while working closely with our Sales and Operations teams to give every client and learner a brilliant experience.

At Wilmington plc, we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer, we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria.

You'll be Responsible For:

• Be the go-to person for your clients and learners, supporting them from course booking right through to exams and certification.
• Keep courses running smoothly by managing confirmations, learner registrations, course materials, attendance records and feedback.
• Make sure learner information is accurate and up to date, including registrations with awarding bodies such as NEBOSH, IOSH and IEMA.
• Build great relationships with clients and work closely with our Sales Account Managers to provide progress updates, reports and a seamless customer experience.
• Keep an eye on learner progress and step in with extra support when needed, including study tools, extensions and resits.
• Stay on top of deadlines, SLAs and KPIs, using our systems and technology to keep everything organised and accurate.
• Work closely with the wider Operations team to share ideas, improve the way we do things and lend a hand when things get busy.

To be successful in this role, you must have:

• Knowledge of relevant computer systems including administrative systems, CRM, MS Teams and MS Office packages.
• Solid understanding and knowledge of customer service principles and standards.
• Knowledge of principles and practices of Sales, and how this relates to after-sales customer support and care.
• Excellent understanding and working knowledge of all Microsoft packages
• Excellent word-processing skills
• Attention to detail, including accuracy of information recording, data entry, and communication clarity across all processes, systems and planning tools.

It would be great if you had:

• Previous experience working in a training company.
• General understanding of relevant training certifications and governing bodies including NEBOSH and IOSH advantageous.

What's the Best Thing About This Role

You'll make a real difference to learners, supporting them throughout their training journey while building great relationships along the way. It's varied, people-focused and you'll see the impact of your work every day.

What's the Most Challenging Thing About This Role

There can be a lot of plates spinning at once, with multiple courses, deadlines and customer requests to manage. You'll need to stay organised, keep an eye on the details and be comfortable juggling priorities when things get busy.

We know it’s not a skill, but the successful candidate must have permission to work in the role’s location by the start of their employment.

About us

Astutis is a market leader in workplace health, safety, and environmental training, helping organisations create safer, healthier work environments. As part of Wilmington plc, we are committed to delivering high-quality courses and outstanding customer service.

Join us and do Work That Means Something

At Wilmington plc, we help global customers to do the right business in the right way - providing trusted data, insights, and education to navigate the Governance, Risk and Compliance (GRC) landscape.

When you join us, you'll not only make a real difference for our customers, you'll also enjoy flexibility through hybrid working and benefit from a wide range of learning, career, and development opportunities.

Whether you’re just starting out, returning to work after a break, or looking to take your next step,

Join us and make a real difference