Training & Competence Coordinator

First Marine Solutions Ltd; Aberdeen City; On-site; GBP 26,000 - 38,000; Full time

Job summary

First Tech Group are seeking a highly organised Training and Competence Coordinator to support the HR team in coordinating training and competence activities across multiple entities. This role ensures our workforce is trained, competent, and compliant with internal standards and external regulatory requirements.

You will coordinate training across entities, maintain records, schedule mandatory training, liaise with managers and external providers, and help develop frameworks and reports on

Qualifications

• Qualification in CIPD or equivalent HR/training certification.
• Strong interpersonal and communication skills.
• Excellent organisational and prioritisation abilities.
• Attention to detail and accuracy in records.

Responsibilities

• Coordinate training and competence activities across multiple entities.
• Maintain training records, certifications, and competence matrices.
• Schedule regulatory and role-specific training.
• Liaise with managers and external training providers to book training.
• Monitor compliance with training requirements.
• Support onboarding with induction training for new employees.
• Assist in developing training frameworks, policies and procedures.
• Compile reports on training completion and competency status.
• Maintain GDPR-compliant digital and physical records.
• Coordinate internal assessments, audits and evaluations.
• Assist in planning internal workshops and CPD activities.
• Support continuous improvement of training processes.

Skills

Interpersonal skills

Communication

Organisational skills

Time management

Problem solving

Education

CIPD qualification

Job description

First Tech Group are the parent company for First Marine Solutions, First Integrated Solutions, First Subsea, Andrews Survey, First Competence, Tusk Lifting, North Sea Compactors and Mooring Systems; located in Aberdeen, Montrose, Glasgow, Teesside, Hull, Liverpool, Lancaster, and London. First Tech employ approximately 400 experienced personnel across multi disciplines, primarily within the Oil & Gas, Decommissioning, Offshore Wind and Renewables Sectors.

The Role?

We are seeking a highly organised and proactive Training and Competence Coordinator to support the Human Resources team in the administration, and coordination of training and competence-related activities across our multi-entity business. This role plays a vital part in ensuring our workforce is trained, competent, and compliant with internal standards and external regulatory requirements.

• Coordinate and administer all training and competence activities across multiple entities within the business.
• Maintain accurate training records, certifications, and competence matrices for all staff.
• Schedule, track, and follow up on mandatory, regulatory, and role-specific training.
• Liaise with internal managers and external training providers to book and confirm training.
• Monitor compliance with training requirements and escape where necessary.
• Support the onboarding process by assisting with induction training for new employees.
• Assist in the development and updating of training and competence frameworks, policies, and procedures.
• Compile reports on training completion, compliance levels, and competency status for various departments and stakeholders.
• Maintain digital and physical records in line with GDPR and company procedures.
• Coordinate internal assessments, audits, and evaluations of employee competence.
• Assist in planning and organizing internal workshops, development programs, and CPD activities.
  
• Support the continuous improvement of training and competence processes across the group.

Your Qualifications & Experience?

• CIPD qualification or working towards (or equivalent HR/Training-related certification).
  • Interpersonal with good communicative skills at all levels.
  • Confident liaising and building rapport with staff and external stakeholders at all levels.
  • Positive 'can do' attitude and willingness to support others when needed.
    
  • Organisational Skills and ability to prioritise.
  • Self-motivated individual with a good work ethic.
  • Flexible and willingness to learn.
  • Able to present information, verbally and in writing in a clear and concise manner.
  • The ability to work accurately, with great attention to detail.