Trainee HR Administrator - Law Firm

James Frank Associates Ltd.; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

James Frank Associates Ltd. in London is seeking a Trainee HR Administrator to join the team on a full-time basis for an initial 2-year contract, combining a Business Apprenticeship with full-time work. The role supports onboarding, background checks, and HR data management within the London office.

The ideal candidate has an interest in HR, with or without prior experience, and demonstrates accuracy, communication skills, and a willingness to learn in a legal-adjacent environment.

Qualifications

• A Level or higher degree is expected.
• Excellent communication skills with colleagues at all levels (written and verbal).
• Experience in administration or exposure to HR duties is advantageous.
• Genuine interest in HR with ambition to progress as an HR Administrator.
• Understanding or interest in the Legal field.
• High accuracy and strong attention to detail in work.
• Computer literate and able to learn new systems quickly.

Responsibilities

• Support onboarding and offboarding processes, including new joiner paperwork and exit interviews.
• Carry out background checks and onboarding for new staff.
• Maintain personnel files accurately.
• Monitor the internal HR inbox.
• Oversee internal systems and databases, updating data as needed.
• Be the first point of contact for employee queries.
• Schedule interviews for candidates.
• Assist with ad-hoc HR documentation as required.

Skills

Excellent communicator

Administration experience

Attention to detail

Keen interest in HR

Education

A Level / Degree-educated

Tools

MS Office

Job description

Our client, a world-renown US Law Firm is seeking a Trainee HR Administrator to join their London office on a full-time basis, and an initial 2-year contract where you will complete a Business Apprenticeship alongside full-time work.

This is a rare and sought-after opportunity to join a world-leading Law Firm as part of their internal HR function in the London office, working closely with the wider team to support the onboarding of new staff and the smooth-running of the Human Resources department.

The ideal candidate will have a keen and genuine interest in HR, and ideally have some form of Administration experience they can build on, although candidates with no experience will also be strongly considered, provided you can demonstrate a keen interest in Human Resources.

Key Responsibilities:

• Support onboarding and offboarding processes of staff, including arrangement of new joiner paperwork and coordination of exit interviews
• Carry out background checks and onboarding work for new staff members
• Ensure all personnel files are maintained accurately and correctly
• Monitor the internal HR inbox
• Oversee internal systems and databases, ensuring all data is updated accurately
• Act as the first point of contact for any employee queries, resolving or escalating when necessary
• Schedule interviews for candidates
• Support with all ad-hoc HR documentation when necessary

Key Experience:

• A Level / Degree-educated
• Excellent communicator, confident liaising with colleagues of all levels, both written and verbal
• Previous administration experience or any exposure to HR duties would be highly-advantageous
• Genuine interest and keenness in a role within HR, with ambition to progress as an HR Administrator
• Understanding or interest in the Legal field
• Able to maintain a high-degree of accuracy and attention to detail in your work
• Computer literate, able to learn new systems with ease

This is an exceptionally rare opportunity for a Trainee HR Administrator to join a thriving US Law Firm who are leading the way in their field, with a fantastic reputation across the globe.

You will be given the opportunity to begin your career within HR whilst learning from a knowledgeable team around you and gaining invaluable experience.