Human Resources Assistant

Career Legal; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid working arrangements

Competitive salary and benefits

Job summary

Career Legal is hiring an HR Assistant to join the Early Careers team in a permanent role. You will support trainee solicitors and solicitor apprentices, helping with onboarding, induction programmes, and everyday HR administration within a busy City law firm.

Ideal candidates will have HR experience in a professional services setting, strong communication, and superb organisational skills. The role offers hybrid working arrangements and opportunities to develop in Early Careers.

Qualifications

• Previous HR experience, ideally in Early Careers, Graduate Recruitment or HR environment.
• Experience in professional services or corporate settings.
• Excellent written and verbal communication skills.
• Strong organisational skills with ability to manage multiple deadlines.
• High level of attention to detail and accuracy.
• Strong Microsoft Office skills (Word, Excel, PowerPoint).
• Ability to work independently while contributing to a team.
• Strong stakeholder management and confidential approach.
• Interest in developing a long-term career in HR and Early Careers.

Responsibilities

• Coordinate onboarding for trainee solicitors and solicitor apprentices.
• Organise and support future joiner events and Early Careers inductions.
• Maintain Early Careers records, trackers and HR systems to ensure data accuracy.
• Assist SQE administration: bookings, results tracking and related requests.
• Assist trainee qualification processes: prep qualification packs, schedule meetings, and process documents.
• Coordinate seat rotations and trainee allocations.
• Manage trainee secondment administration (international and client secondments).
• Oversee mentoring, buddy and continuity partner programmes.
• Act as a key point of contact for trainee and apprenticeship queries; manage team inbox.
• Support employee relations processes relating to wellbeing, absence management and performance matters.
• Assist holiday tracking, entitlement calculations and annual carry-forward processes.
• Produce reports and monitor trainee performance review completion.
• Liaise with Recruitment, Learning & Development, HR Advisory and Finance.
• Process invoices and expenses.
• Support HR and Early Careers projects, process improvements and operational efficiencies.

Skills

HR administration

Onboarding

Stakeholder management

MS Office

Tools

Microsoft Office

HRIS systems

Job description

My client, a prestigious and well-regarded law firm, with an impressive client base, are looking to hire a HR Assistant into their Early Careers team, to support the wider team, on a permanent basis.

This is an outstanding opportunity for an ambitious HR professional to join a highly successful City law firm and play a key role in supporting trainee solicitors, solicitor apprentices and future joiners throughout their early careers journey.

Working within a collaborative and high-performing HR team, you will gain exposure to a broad range of HR activities, whilst specialising in Early Careers Development. The role offers excellent variety and would suit someone who enjoys working in a fast-paced professional services environment, managing multiple processes and building strong relationships with stakeholders across the business.

Supporting the Early Careers team, you will be involved in the administration, coordination and delivery of numerous trainee and apprentice processes, ensuring an exceptional experience from onboarding through to qualification.

Key responsibilities will include:

• Coordinating onboarding activity for trainee solicitors and solicitor apprentices, including pre-joining communications, inductions and right to work checks.
• Organising and supporting future joiner events and Early Careers induction programmes.
• Maintaining Early Careers records, trackers and HR systems to ensure data accuracy.
• Supporting SQE administration, including bookings, results tracking and processing related requests.
• Assisting with trainee qualification processes, including preparation of qualification packs, scheduling meetings and processing relevant documentation.
• Coordinating seat rotations and supporting trainee allocation processes.
• Managing trainee secondment administration, including international and client secondments.
• Overseeing mentoring, buddy and continuity partner programmes.
• Acting as a key point of contact for trainee and apprenticeship queries, managing the team inbox and escalating matters where required.
• Supporting employee relations processes relating to wellbeing, absence management and performance matters.
• Assisting with holiday tracking, entitlement calculations and annual carry-forward processes.
• Producing reports and monitoring trainee performance review completion.
• Liaising regularly with internal teams including Recruitment, Learning & Development, HR Advisory and Finance.
• Processing invoices and expenses.
• Supporting HR and Early Careers projects, process improvements and operational efficiencies.

The successful candidate will be an organised and proactive HR professional with a genuine interest in Early Careers and talent development.

You will ideally possess:

• Previous HR experience, ideally gained within an Early Careers, Graduate Recruitment or HR environment.
• Experience working within a professional services or corporate setting.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage multiple deadlines simultaneously.
• A high level of attention to detail and accuracy.
• Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
• The ability to work independently whilst also contributing effectively within a team environment.
• Strong stakeholder management skills and a professional, confidential approach.
• A positive, enthusiastic and solutions-focused attitude.
• An interest in developing a long-term career within HR and Early Careers.

This is a fantastic opportunity to join a highly respected organisation that places significant emphasis on employee development, collaboration and career progression.

You will benefit from:

• Exposure to the full trainee lifecycle.
• A supportive and experienced HR team.
• Excellent learning and development opportunities.
• A varied and highly visible role with significant stakeholder interaction.
• The chance to work within a market-leading professional services environment.
• Competitive salary and benefits package.
• Hybrid working arrangements.

This position would suit an HR Assistant, HR Administrator, Early Careers Assistant or Graduate Recruitment Coordinator looking to take the next step in their HR career within a prestigious and highly regarded law firm.