Trainee Executive Assistant

Medlock Partners; Birmingham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading UK law firm seeks a Trainee Executive Assistant for their Birmingham office to support the Regulatory, Public and Commercial Disputes team. The role is ideal for individuals with administrative experience eager to advance into a full Executive Assistant position. Applicants will build skills and confidence in a collaborative environment while managing client service and administrative tasks.

Qualifications

• Experience in an administrative or office-based role, ideally within a professional services environment.
• Strong organisational and communication skills.
• Interest in progressing to a full Executive Assistant role.

Responsibilities

• Organise meetings, travel, and team events.
• Ensure high levels of client service by managing data and compliance processes.
• Coordinate diaries and meeting arrangements.

Skills

Organisational skills

Communication

Proactive approach

Attention to detail

Job description

Trainee Executive Assistant

Regulatory, Public and Commercial Disputes

Full Time – 35 Hours

Based in Birmingham

A leading UK law firm is looking for a Trainee Executive Assistant to join their Birmingham office, supporting the Regulatory, Public and Commercial Disputes team. This is a great opportunity for someone with administrative experience who’s ready to take the next step and grow into a full Executive Assistant role.

You’ll start by supporting a small group of lawyers, working closely with experienced EAs and support teams. Over approximately six months, you’ll build your skills, confidence, and professional relationships, with a view to progressing into a fully-fledged EA role. This is a collaborative, team-oriented environment where a proactive mindset is key.

What You’ll Need:

• Experience in an administrative or office-based role, ideally within a professional services environment.
• Strong organisational skills, with the ability to manage multiple priorities and deadlines.
• A proactive and flexible approach to work, with a willingness to learn and take on new challenges.
• Excellent verbal and written communication skills and a keen eye for detail.
• The confidence to interact with colleagues at all levels and build solid internal and external relationships.
• An interest in progressing into a full Executive Assistant role and developing a long-term career in legal support.

Your Key Responsibilities:

• Business Development & Support: Organise meetings, travel, and team events; assist with legal directory updates and client communications; maintain internal systems and mailing lists.
• Client Service & Matter Management: Ensure high levels of client service by managing data and compliance processes; support conflict checks, document preparation, and matter updates.
• Diary & Task Management: Coordinate diaries and meeting arrangements; track deadlines and key dates to keep the team organised and prepared.
• Finance & Billing: Assist with invoicing, billing queries, expenses, and financial reports; liaise with the finance team to support financial processes.
• Workflow & Task Prioritisation: Manage multiple tasks effectively; communicate with lawyers and support teams to meet deadlines and ensure quality output.

If you're a highly organised individual with a keen interest in progressing into an Executive Assistant role, this opportunity offers a supportive environment to develop your career within a busy and dynamic legal team. Apply today to find out more!