Trainee Administrator, AML Analyst

Gen II Fund Services; Southampton; On-site; GBP 32,000 - 52,000; Full time

Job summary

Gen II Fund Services is seeking an AML/KYC Analyst to monitor and review client and investor documentation, ensuring compliance with policies. The role involves proactive due diligence, data filing, and preparation of management reporting.

Candidate should be fluent in English with strong communication skills, be capable of independent ownership of tasks, and contribute to a collaborative, distributed team environment in a hybrid/onsite Southampton setting.

Qualifications

• University degree or relevant AML/CFT experience.
• Fluent English; additional languages are a plus.
• Strong interpersonal and communication skills in a distributed team environment.
• Client-focused with ability to build relationships with stakeholders.
• Ability to work autonomously with ownership of responsibilities.
• Excellent organizational skills and a positive can-do attitude.
• Ability to manage priorities in a fast-moving environment.
• Proficient in Microsoft applications; strong Excel skills.

Responsibilities

• Monitor incoming client and investor requests and respond proactively.
• Review client and investor KYC files timely in line with policy including setup and maintenance of reference data.
• Proactively review and monitor AML-KYC documentation received.
• Maintain up-to-date CDD and ODD files in the database with proper filing.
• Prepare internal and external management reporting and KPIs.
• Use AML sanction tools to review name matching and monitor sanctions lists, PEPs and adverse media checks.
• Escalate urgent and sensitive matters to management in a timely manner.
• Support internal and external audit reviews.

Skills

AML/KYC knowledge

Fluent English

Interpersonal skills

Autonomous working

Organizational skills

Education

University degree

AML/CFT experience

Tools

Excel

Microsoft Office

Job description

• Monitor incoming client and investor requests and respond proactively
• Ensure the client and investor KYC files are reviewed accurately on a timely basis in line with internal policy and procedure including the set up & maintenance of all applicable reference data.
• Proactive review and monitoring of client and investor AML-KYC documentation received
• Ensure proper saving and filing of the documents and maintain up to date Client Due Diligence (CDD) and Ongoing Due Diligence (ODD) files in the appropriate database.
• Preparation of internal and external management reporting & KPI’s
• Using AML sanction tools, reviewing of the name matching and monitoring of the targeted financial sanctions lists, PEPs and adverse media checks and alerts are treated in a timely manner
• Ensure timely escalation to management of urgent and sensitive matters
• Support Internal and external audit reviews.

The ideal background for this role:

• University degree or any previous relevant experience in an AML/CFT role
• Full fluency is English, any other language is considered an asset
• Excellent interpersonal and communication skills, including contributing to a positive and friendly environment and strong team spirit as part of a distributed operating model.
• Client orientated with ability to build strong relationships with internal and external stakeholders
• Ability to work autonomously, taking full ownership of assigned responsibilities with a commitment to delivering quality work in a timely manner
• Excellent organizational skills complemented by a “can do” and positive attitude
• Ability to manage priorities and elevate where necessary
• Must display dynamism and flexibility to adapt in a fast-moving environment
• Microsoft applications proficient. Strong EXCEL skills (formulas, pivot tables, VLOOKUPs).

Role Location/Hybrid Schedule

This role can be based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.