Administrator, Private Equity

Gen II; United Kingdom; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Gen II in Jersey is seeking an administrator to support finance and compliance tasks within a hybrid working setup. You will handle document preparation, invoicing, CRM data integrity and minutes, with exposure to regulatory requirements in the financial services sector.

The role emphasizes strong written/verbal English, attention to detail, and time management, plus willingness to study professional qualifications. Office tools include Microsoft Office and secure banking processes.

Qualifications

• 1-2 years+ experience within financial services
• Sound academic background
• Willingness to study towards a professional qualification
• Working knowledge of Microsoft Office

Responsibilities

• Prepare covering letters and review documents for review
• CRM data review and amendments to maintain data integrity
• Prepare payment instructions for online banking with supporting documents
• Monitor receipt of funds and provide confirmation
• Prepare billing control forms (BCF) and WIP reports for the team
• Send invoices to clients
• Maintain minutes and statutory filings for the team
• Board pack preparation and circulation

Skills

Excellent written English

Verbal communication

Attention to detail

Time management

Team player

Education

CGI

STEP Foundation Certificate in International Trust Management

Fund Administration qualification (certificate/diploma)

Sound academic background

Tools

Microsoft Office

Job description

• Prepare covering letters sending documents out and basic letters - ready for review
• CRM - Review data and eliminate amendments as required to maintain data integrity
• Prepare payment instructions including for online banking systems, with supporting documents for own clients
• Understand the different requirements/process for payments for high risk clients
• Monitor for receipt of funds and providing confirmation when received
• Prepare BCF (billing control forms) and WIP (work in process reports) for team
• Send out invoices to clients
• Statutory filing (minutes) for team
• Mark up correspondence for filing and book-keeping
• Accurate and timely saving of electronic (email) correspondence
• Scheduling meetings and observe at meetings (if requested)
• Board Pack Preparation - producing reports, collating information and circulating
• Assist with various parts of periodic reviews
• Requesting CDD documentation (under supervision) and understand what is appropriate and acceptable
• Draft basic minutes and resolution (with assistance)
• Scan of minutes
• Update team schedules/reports and team specific spreadsheets/information
• Input tasks and complete tasks as delegated by team
• Binding documents, scanning, photocopying, faxing
• Open, sort and distribute mail
• Arranging couriers
• Daily input of time on timesheet

The ideal background for this role:

• 1-2 years+ previous experience within financial services industry
• Sound academic background
• Studying or have a willingness to study towards a professional qualification such as:
  • CGI
  • STEP Foundation Certificate in International Trust Management
  • Certificate or Diploma in Fund Administration
• Working knowledge of Microsoft Office
• A basic understanding of the local finance industry and regulatory requirements in which we operate
• Excellent written and verbal English and clear telephone manner
• A high level of accuracy with good attention to detail
• Good time management and the ability to prioritise workloads
• Proactive approach to work and team player

Role Location/Hybrid Schedule

This role is based in our Jersey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual's preferences and circumstances.