Traffic Office Administrator (Saturday and Sunday ONLY)

Royal Mail Group; East Midlands; On-site; GBP 15,000 - 18,000; Part time

Benefits offered by this job

Contributory pension

Uniform provided

Parental leave policy

Discounts

Job summary

Royal Mail Group is seeking a Traffic Office Administrator for a part-time role based at East Midlands Air Hub, Castle Donnington. The position is permanent and runs 22 hours per week, with weekend shifts 06:00-18:00.

You will support the driver operations, ensure management systems are up to date, input data daily, and assist with admin duties while maintaining confidentiality. A full UK driving licence with limited penalty points is required.

Qualifications

• Previous administration experience essential.
• Must hold a full UK driving licence.
• Computer literate with Excel and Word.
• Able to input data to deadlines with confidentiality.

Responsibilities

• Keep Distribution Management System up to date and input data daily.
• Input hours using Isotrak, Vision FTA and Distribution Management System to ensure compliance with legislation.
• Issue vehicle keys and logbooks and log tachograph data in line with RM policy.
• Coordinate planned maintenance and keep maintenance boards and vehicle files up to date.
• Carry out additional admin duties as required.

Skills

Organised

Data entry

Confidentiality

Microsoft Excel

Microsoft Word

Full UK driving licence

Tools

Isotrak

Vision FTA

Distribution Management System

Job description

Traffic Office Administrator - Part TimeJob Reference: 339849
Location: Royal Mail, East Midlands Air Hub, Building 137 Beverley Road, Castle Donnington, DE74 2SA
Job type: Permanent
Hours: 22 hours per week, working Saturday and Sunday ONLY working between 06:00hrs and 18:00hrs

There has never been a more exciting time to join us! We are reinventing Royal Mail for the future and now is a perfect time to join us on that journey.

The purpose of an administrator is to provide support within the East Midlands Air Hub and strengthen the unit performance.

In order for Royal Mail to run an efficient operation, the Administrator would be expected to carry out the following tasks:

• Ensure that the Distribution Management System is kept up to date and data correctly input daily, all drivers are de-briefed at the end of their duty.
• Ensure that Isotrak, Business Asset Tracker and Vision FTA, the system we use to record our HGV drivers hours is kept up to date and data correctly input daily in order to ensure that we comply with European Legislation.
• Issue vehicle keys and logbooks in line with Royal Mail standards.
• Ensure digital tacho cards are downloaded in line with Royal Mail policy.
• Daily debrief to be carried out with all drivers, any unresolved issues to be passed onto shift manager.
• Ensure planned maintenance is carried out for vehicles and that the maintenance board and vehicle files are kept up to date.

In addition, the role will be required to cover additional admin duties as and when required.

A bit about you

• Organised, independent and able to adapt.
• Computer literate with knowledge of Microsoft Excel and Word.
• Able to input data to set deadlines whilst maintaining confidentiality at all time.
• Previous experience in an administration role is essential.
• You need to hold a full UK driving licence with no more than 6 penalty points for driving up to 3.5t vehicle (van) to take drivers to vehicle workshops to collect HGV vehicles.

What we do for you

To deliver on our ambition we want the best and that's why we're delighted to offer competitive pay and benefits for a permanent role within our sector. For bringing your best and serving our customers with pride, you can expect to receive:

A guaranteed hourly rate of £13.68p/h (paid monthly and adjusted to your working hours).

• 22.5 days holiday, rising with length of service (adjusted to your working hours if part time).
• Contributory pension scheme
• Lots of opportunity to develop a career
• Full uniform provided if you're on a contract of longer than three months
• Excellent parental leave policy
• Various discounts including high street vouchers, travel and attraction discounts, and savings on beauty products and gym membership

Time to apply

Ready to become an Administrator? If your application is successful, we'll invite you to an interview. We plan to hold them as soon as possibleso make sure you're available before applying.

Royal Mail are proud of our diverse employee network groups and the active role they play to support belonging and encourage a positive work environment. We are firmly committed to inclusion and passionate about our people representing the communities we serve.

We are happy to support your need for any adjustments during the application and hiring process. Please share the details within your application if required.

We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.

For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/