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Trading Floor Administrative Assistant

Capula Investment Management LLP

London

On-site

GBP 30,000 - 45,000

Full time

30 days ago

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Job summary

A leading investment management firm is seeking a personal assistant to support senior managers on the trading floor in London. This full-time role involves extensive diary management, travel organization, and providing administrative support during absences. The ideal candidate will have a Bachelor's degree and prior experience in a professional services environment, demonstrating exemplary communication skills and discretion.

Benefits

Competitive salary

Private medical insurance

Life assurance

Pension

Corporate gym membership

Employee restaurant with free meals

Qualifications

Prior experience providing administrative assistance at a senior level.
Bachelor's degree is highly desirable.
Excellent knowledge of Microsoft Office Suite.

Responsibilities

Organise travel, accommodation, and itineraries.
Extensive and complex diary management.
Processing of expenses and internal meeting coordination.

Skills

Communication

Discretion

Teamwork

Proactivity

Microsoft Office Suite

Education

Bachelor's degree

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Capula are looking for a personal assistant to join our team in London. This role will primarily be responsible for supporting a variety of senior managers on the trading floor, on all relevant matters. The role will also be responsible for covering other Assistants when they are out of office, and any teams that they support.

Duties:

Organise travel, accommodation and itineraries; change schedules as required; co-ordinate with other PAs or departments as necessary; and arrange any necessary visas
Extensive and complex diary management
Processing of expenses
Co-ordinate internal meetings relating to any specific projects as directed
Organise lunches, dinners and attendance at any corporate events
Complete meeting room bookings, including any catering requirements
Arrange any recruitment related meetings in conjunction with HR
Collation and production of meeting materials as required
Maintain confidentiality as appropriate
Provide support for other senior executives in the business during times of absence of other admin team members
Help organize and edit management information packs in Powerpoint on a monthly basis
Work as part of the administration team to answer in-coming calls and take/relay messages as appropriate
This role requires being in the office full time, five (5) days per week.

Note that in addition, the employee will conduct other duties as required and in line with business needs.

Requirements

Education and Qualifications

Bachelors degree is highly desirable

Experience

Prior experience providing administrative assistance at a senior level within a professional services environment

Skills

Exemplary communication skills - both written and verbal
Understand the need for discretion and uphold confidentiality at all times
Able to work in a team as well as independently
Proactive and able to take ownership of projects
Excellent knowledge of Microsoft office suite

Benefits

Competitive salary
Private medical insurance
Life assurance
Pension
Corporate gym membership (and a complimentary wellness space in our London office)
Employee restaurant with free breakfast, lunch and dinner

Seniority level

Seniority level
Associate

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Non-profit Organizations and Primary and Secondary Education

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