Trading Administrator

Allmanhall Limited; Corsham; On-site; GBP 23,850 - 29,150; Full time

Benefits offered by this job

33 days annual leave (FTE)

Birthday day off

Volunteer day leave

Employee assistance programme (EAP)

Team socials

Early finishes on a Friday

Job summary

Allmanhall Limited is seeking a highly organised Trading Administrator to join our Commercials & Compliance team in Wiltshire near Bath. You will manage invoice processing, support clients, and onboard new partners to our catering control platforms.

The role requires meticulous data handling, strong communication, and the ability to learn new systems. We offer a supportive team culture, development opportunities, and a flexible benefits package.

Qualifications

• Strong attention to detail and organised approach.
• Confident communicator for phone and email.
• Able to learn new computer systems and platforms.
• Ability to prioritise tasks and meet deadlines.
• Collaborative team player with personal ownership.
• Discreet handling of sensitive data.
• Professional and aligned with company values.

Responsibilities

• Check, reconcile and process trading invoices monthly in catering control platforms.
• Support clients by phone and email on trading, stock-taking, menu and recipe queries.
• Input stock-taking and stock item data into catering control platforms for clients.
• Assist with onboarding new clients onto platforms with Trading, AP and Client Tech Support Managers.
• Liaise with Finance to ensure invoices are traded promptly.
• Manage user accounts, usernames and passwords on catering control platforms.
• Coordinate timely period closures with clients and maintain a closure register.
• Brief Head of Commercial on month-end progress regularly.
• Support EDI integration and product matching activities.

Skills

Attention to detail

Confident communicator

Proficient with computer systems

Prioritisation skills

Team player

Discretion

Professional conduct

Job description

Introduction

Are you a highly organised, detail‑driven individual looking to grow your career within a dynamic, client‑focused business? Allmanhall is a leading food procurement organisation, and we’re looking for a motivated Trading Administrator to join our team.

About the Company

Allmanhall is a thriving, owner‑managed food procurement organisation based in Wiltshire, outside Bath. We provide sustainable value to schools, care homes, stadiums and catering companies.

Values

• Everyone matters
• Agile and independent thinking
• Real results
• Thought provoking and informed
• Here for the long term

Role Overview

Working as part of our Commercials & Compliance team, this role sits at the centre of our trading and finance operations. You’ll manage accurate invoice processing, support clients, and onboard new partners to our catering control platforms.

Main Duties

• Check, reconcile and process trading invoices monthly within our catering control platforms
• Support clients via phone and email on trading, stock‑taking, menu and recipe queries
• Input stock‑taking and stock item data into catering control platforms on behalf of clients
• Assist with mobilising new clients onto platforms alongside the Trading & AP and Client Tech Support Managers
• Liaise with Finance to ensure invoices are traded promptly
• Manage user accounts, usernames and passwords on catering control platforms
• Coordinate timely period closures with clients and maintain an accurate closure register
• Brief the Head of Commercial on month‑end progress regularly
• Support Electronic Data Interface (EDI) integration and product matching activities

Essential Requirements

• Strong attention to detail with a methodical, organised approach
• Confident communicator – comfortable with clients by phone and email
• Proficient with computer systems; able to learn new platforms
• Able to prioritise effectively and consistently meet deadlines
• A collaborative team player who also takes personal ownership
• Discreet and trustworthy when handling sensitive data
• Professional and aligned with company values at all times

What We Offer

• Collaborative, supportive team culture
• Real opportunities to develop skills and grow with the business
• Regular check‑ins and genuine investment in personal development
• Regular team social activities
• Early finishes on a Friday

The Contract

Full Time, Permanent (37 hours per week)

Salary: up to £26,500 per annum depending on experience.

Work Location: Office (near Corsham)

Due to our rural office location and no direct public transport access, candidates will need a reliable means of travelling to and from the office. A full driving licence and access to a vehicle would be advantageous.

Benefits

Our competitive benefits package includes 33 days annual leave (FTE, including Bank Holidays), a day off for your birthday, volunteer day leave, access to our EAP, team socials and more.

Equal Opportunities

We are an equal opportunities employer and welcome applications from all candidates that meet the essential requirements of the role. If you need assistance in applying, please email [e-mail] or call 01225 745520 and ask to speak to a member of the HR team.