TMF Coordinator

Alimentiv; Greater London; Remote; GBP 34,000 - 52,000; Full time

Job summary

Alimentiv is seeking a detail-oriented TMF Coordinator to join the TMF Operations team. You will ensure the TMF content is inspection-ready, maintain quality and compliance across paper and electronic TMF systems, and collaborate with cross-functional study teams to resolve gaps.

The role supports document management, indexing, and reporting using tools such as Veeva Vault, Phlexglobal, and Trial Interactive, with remote work options available.

Qualifications

• 1–3 years experience in clinical trials TMF management.
• Working knowledge of eTMF platforms and regulatory requirements.
• Bachelor’s degree in Life Sciences or related field preferred.
• Remote working arrangement is allowed.

Responsibilities

• Maintain TMF quality, completeness and compliance.
• File, classify, index TMF documents and maintain version control.
• Perform TMF health checks and audit readiness activities.
• Collaborate with study teams and cross-functional stakeholders to close gaps.

Skills

Attention to detail

Organizational skills

Stakeholder engagement

Analytical thinking

Education

Bachelor’s degree in Life Sciences

Tools

Veeva Vault

Phlexglobal

Trial Interactive

SharePoint

Job description

We are seeking a detail-oriented and highly organized TMF Coordinator to join our TMF Operations team. In this role, you will be responsible for maintaining the quality, completeness, and compliance of Trial Master File (TMF) documentation in alignment with global regulatory requirements and company standards. You will play a key role in ensuring that TMF content remains inspection-ready and supports clinical trial execution through effective document management and collaboration with cross-functional stakeholders.

Positions Available: 2; Note this position is cross-listed in multiple countries.

TMF Oversight & Compliance

• Maintain in-depth knowledge of TMF structures (paper and electronic)
• Ensure compliance with ICH-GCP, FDA, and EMA regulations
• Apply ALCOA+ data integrity principles
• Support inspection readiness and audit activities
• Ensure proper management of essential clinical trial documentation

Systems & Document Management

• Accurately file, classify, and index documents within the TMF
• Ensure adherence to version control and naming conventions
• Utilize eTMF systems (e.g., Veeva Vault, Phlexglobal, Trial Interactive)
• Maintain consistency and compliance of TMF structure
• Demonstrate proficiency in eTMF and document management systems
• Utilize Microsoft Office tools (Excel, Word, SharePoint) for reporting and coordination

Quality Control

• Perform QC checks on TMF documents and metadata
• Identify and resolve missing, incomplete, or inconsistent records
• Ensure overall accuracy, completeness, and timeliness of TMF content
• Support TMF health checks and reporting metrics

Issue Resolution & Continuous Improvement

• Investigate and resolve TMF gaps and discrepancies
• Troubleshoot filing and system-related issues
• Contribute to process improvements and standardization initiatives
• Support root cause analysis for quality issues

Stakeholder Engagement

• Collaborate with study teams and Proactively follow up on outstanding documentation
• Provide clear guidance on TMF requirements and processes
• Support audit and inspection readiness activities

Required Qualifications & Experience

• Bachelor’s degree in Life Sciences or a related field (preferred)
• 1-3 years experience in clinical trials TMF management
• Working knowledge of eTMF platforms and regulatory requirements
• Strong understanding of clinical trial record management and quality standards
• Working remotely

Core Competencies

• Strong attention to detail and quality focus
• Excellent organizational and time management skills
• Effective communication and stakeholder engagement
• Analytical thinking and problem-solving ability
• Ability to manage multiple priorities in a fast-paced environment

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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