Timetable & Registers Officer

The Methodist Church in Britain; Sefton; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

30 days annual holiday + wellbeing day

Aviva pension up to 10%

Employee Benefits Platform with extra

Health Assured 24/7 support

Medicash health plans and flu jabs

Life assurance 3x salary

Travel pass loan options

Professional development opportunities

Job summary

City of Liverpool College is seeking a Timetable & Registers Officer in its MIS department. The role focuses on producing accurate timetables and registers by deadlines, ensuring funding rules and audits are met, and coordinating work-based learning schedules with block release.

You will use the ProSolution Timetable module, maintain data quality, liaise with Directors, and produce reports to inform strategic decisions.

Qualifications

• Minimum level 2 literacy and numeracy.
• Excellent administrative and organisational skills with attention to detail.
• Excellent computer literacy, including proficient use of Microsoft Office.
• Excellent use of management information systems for skilled tasks and complex processes.
• Managing and prioritising own workload.
• Analysing and manipulating data.
• Excellent customer service with a positive approach to change.

Responsibilities

• Produce accurate timetables and registers for students and staff by published deadlines.
• Manage work-based learning timetables and registers, including block release, in line with funding guidelines.
• Maintain knowledge of the ProSolution Timetable module and guide service users.
• Apply guided learning hours funding rules, working with the wider MIS departments.
• Identify issues and act as a link between departments to keep the college audit compliant.
• Resolve timetabling and booking conflicts and allocate space to optimise use.
• Lead checks on student timetables for accuracy and errors.
• Identify and resolve discrepancies for ungrouped learners by monitoring reports.
• Check timetables against planned hours and recommend fixes.
• Process ad-hoc booking requests and amend where necessary.
• Ensure registers are marked in line with policy and funding rules.
• Produce accurate reports to inform strategic decision making.

Skills

Administrative and organisational

Microsoft Office proficiency

MIS experience

Data analysis

Workload management

Customer service

Education

Level 2 literacy and numeracy

Tools

ProSolution Timetable module

Management Information Systems

Job description

This Timetable & Registers Officer post sits in the MIS department of The City of Liverpool College. It centres on producing accurate timetables and registers by published deadlines, checked against funding rules and audit requirements. Work-based learning schedules with block release, and in-house training on the ProSolution timetable module, set it apart. Strong data and systems skills are needed, with a minimum of Level 2 literacy and numeracy.

What the job involves

• Produce accurate timetables and registers for students and staff by published deadlines, working with Directors and Heads of School
• Manage work-based learning timetables and registers, including block release, in line with funding guidelines
• Maintain specialist knowledge of the ProSolution Timetable module and guide service users
• Apply guided learning hours funding rules, working with wider MIS departments
• Identify issues and act as a link between departments to take remedial action and keep the college audit compliant
• Resolve timetabling and booking conflicts and allocate space to optimise use
• Lead checks on student timetables for accuracy and errors
• Identify and resolve discrepancies for ungrouped learners by monitoring reports
• Check timetables against planned hours and recommend fixes
• Process ad-hoc booking requests and amend where necessary
• Ensure registers are marked in line with policy and funding rules
• Produce accurate reports to inform strategic decision making

What’s required

Qualifications

• Minimum of Level 2 literacy and numeracy

Skills & knowledge

• Excellent administrative and organisation skills with attention to detail
• Excellent computer literacy, including proficient use of Microsoft Office
• Excellent use of management information systems for skilled tasks and complex processes
• Managing and prioritising own workload
• Analysing and manipulating data
• Excellent customer service with a positive approach to change

Other

• Guiding others in the use of systems and processes
• Flexibility to adapt workload and priorities to meet service demand
• Working as part of a team

Nice to have

• Experience of working in a timetabling team in an education setting
• Experience of using education software packages

What’s offered

• Up to 30 days annual holiday plus 1 wellbeing day, with 5 to 7 days statutory closure and 2 further days at Easter
• Aviva pension scheme with employer contributions of up to 10%
• Employee Benefits Platform with discounts, Cycle to Work and salary sacrifice options
• Health Assured employee assistance programme available 24/7
• Medicash health plans and free flu vaccinations
• Life assurance of up to three times annual salary
• Interest-free loans to buy Merseytravel and Merseyrail annual travel passes
• Professional development opportunities