Theatre Supplies Assistant

NUH; Nottingham; On-site; GBP 15,000 - 21,000; Part time

Job summary

Nottingham University Hospitals NHS Trust is seeking a part-time Theatre Stores assistant to manage stock across City and QMC theatres. You will scan consumables, receive deliveries, and replenish stock using Ingenica and Procure systems, with flexibility to cover across stores on both campuses.

The role requires concentration and physical fitness for stock handling, with a commitment to NUH values and patient care.

Qualifications

• Educated to GCSE level in English and Maths or demonstrate equivalent ability.
• Good knowledge of MS Office and Excel.
• Experience in stock control, picking stock orders, and stock management systems.

Responsibilities

• Scan consumables for issues and receipts daily.
• Receive deliveries, check deliveries and replenish stock in stores.
• Assist with stock counts and audits; support cross-cover with other stores teams.

Skills

Stock management systems

Stock counts

Deliveries and picking

Education

GCSE English and Maths

Tools

MS Office

Excel

Job description

Nottingham University Hospitals (NUH) is the biggest employer in Nottingham with over 19,000 staff

Main area Procurement and Supplychain Grade NHS AfC: Band 2 Contract Permanent Hours Part time - 22.5 hours per week (Working at Qmc theatres Wednesday 8am - 4pm, Saturday and Sunday mornings 8am - 11:45am and City theatres on a Tuesday 8am - 4pm) Job ref 164-8255130

Site Queens Medical Centre Town Nottingham Salary £25,272 per annum Salary period Yearly Closing 25/10/2026 23:59

Job overview

Nottingham University Hospitals NHS Trust has an exciting and challenging role within the Theatre Stores Department working across both campuses. We require an enthusiastic, motivated individual to join our dynamic and lively department who are committed to providing an excellent logistic service to the Main Theatres. The role will involve working Tuesday at City Theatre stores using the Ingenica inventory system and a Wednesday, plus a Saturday and Sunday morning at Qmc Theatre stores using the Procure inventory system.

A good level of concentration is required and you need to be physically fit as there is constant booking in of stock, putting stock away and picking of stock throughout the day. You will need to be enthusiastic, committed and adaptable to change.

A positive image of Supplies at NUH Trust should be demonstrated at all times while showing a commitment to support the Trust values and behaviours.

Main duties of the job

In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.

As an integral part of the team, you will be required to use the Stores IT system (currently Ingenica at City Theatres and the new Procure inventory system at Qmc Theatres which is replacing Powergate). On a daily basis you will be scanning consumables for both issues and receipts. You will also have responsibilities for receiving deliveries from suppliers, checking such deliveries and replenishing the Stores with the delivered stock. Assisting with audits and rolling stock counts within the stores areas.

The successful candidate must have a flexible approach as there is a requirement to use different inventory systems and cross cover other stores teams within Nuh

Working for our organisation

Theatre Supplies are part of the Procurement and Supplies at Nottingham University Hospitals, providing an efficient logistics service to theatres on both campuses.

We are looking for applicants who are eager to learn, able to organise and prioritise their own work to meet deadlines, and able to work using their own initiative.

This post will not attract a work permit and therefore applicants must already have the right to live and work in the UK.

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Detailed job description and main responsibilities

To work as part of the supplies team, working across both campuses and the wider multi-disciplinary team, providing an efficient stock control service within the theatres.

The post holder will also be responsible for receipt and checking of deliveries, placing stock in correct the location and picking consumables for the theatres on a daily and ad-hoc basis as required.

To contact suppliers regarding orders or information on alternative products and communicate any issues to the theatre team in a timely manner

The post holder will be trained in all aspects of their duties and will be expected to carry out their duties adhering to all trust policies and procedures

Person specification

Training and Qualifications

• Educated to minimum GCSE level (English and Maths) or can demonstrate the ability to work at that level
• good knowledge of MS office and Excel
• experience in stock control/picking stock orders

Experience

• knowledge of stock management systems
• experience in stock counts
• experience picking and the delivery of requested stock items

communication and relationship skills

• ability to prioritise workload
• Good team working
• experience with working with customers using best customer service skills/ tact and diplomacy

planning and organisation skills

• awareness of the need to be flexible in working patterns and practices
• understands the needs for regular stock counts and the reviewing of stock levels within the department

physical skills

• ability to manoeuvre equipment/loads with assistance in line with Trust policy
• experience in the use of handheld barcode readers to pick and collate stock

___________________________________________________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: If you have a disability and find online job applications difficult, you can use an easy read application form instead.

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

• Stay in full-time education, for example at a college
• Start an Apprenticeship
• Spend 20 hours of more a week working or volunteering, while in part-time education or training

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks : NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent

• Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
• Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

For more information about our organisation and the career opportunities available, please visit our website and/or follow us on Instagram , Twitter and Facebook

Employer certification / accreditation badges

Name Dawn Walker Job title Theatre Stores Manager Qmc Email address [e-mail] Telephone number 0115 9249924 Additional information

ext 80112

Any informal visits welcome, please contact on the ext above