Term-Time School Office Manager

St Alban's Catholic Voluntary Academy; East Midlands; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Term-time-only working

Local Government Pension Scheme

Employee Assistance Programme

Professional development opportunities

Job summary

St Alban's Catholic Voluntary Academy in Derby, Derbyshire, is seeking an Office Manager to lead the busy school office. This permanent, term-time-only role (37 hours per week) is at the heart of school life, delivering efficient administration, welcoming pupils, families and visitors, and supporting the Headteacher and staff.

You’ll be an organised, proactive communicator who can manage competing priorities, safeguard data, and help create a calm, professional environment where everyone feels

Qualifications

• Experience in office administration or management, with the confidence to oversee busy administrative processes.
• Excellent organisational and time-management skills, with the ability to prioritise and adapt when plans change.
• Strong communication and interpersonal skills, helping you build positive relationships with colleagues, families and visitors.
• Confidence using IT systems, including Microsoft Office, and a willingness to learn school-specific systems.
• A proactive, solutions-focused approach and the ability to use your initiative.
• An understanding of confidentiality, data protection and the importance of safeguarding within a school environment.
• A friendly, professional and approachable manner, even when things get hectic.

Responsibilities

• Keeping the school office running smoothly, overseeing day-to-day operations, administrative processes, systems and resources.
• Serving as the welcoming first point of contact for parents, pupils, visitors and external agencies with warmth and efficiency.
• Providing administrative support to the Headteacher and colleagues across the school.
• Maintaining accurate pupil records, attendance information and other essential school documentation.
• Supporting recruitment administration, onboarding, staff records, absence monitoring and communication with HR and payroll teams.
• Managing correspondence and inquiries to ensure staff and families have what they need when they need it.
• Championing compliance and confidentiality, safeguarding, health and safety, GDPR procedures and accurate record-keeping.
• Reviewing office processes to identify improvements and create an efficient, organised environment.

Skills

Strong organisational skills

Excellent communication

People management

Proactive problem solving

Confidentiality safeguarding awareness

IT proficiency (MS Office)

Tools

Microsoft Office

Job description

St Alban's Catholic Voluntary Academy in Derby, Derbyshire, is seeking an Office Manager to lead the busy school office. This permanent, term-time-only role (37 hours per week) is at the heart of school life, delivering efficient administration, welcoming pupils, families and visitors, and supporting the Headteacher and staff.

You’ll be an organised, proactive communicator who can manage competing priorities, safeguard data, and help create a calm, professional environment where everyone feels