Term-Time School Admin & Front Desk Specialist

The Shepwell School; Willenhall; On-site; GBP 21,000 - 22,000; Part time

Job summary

Shepwell School is seeking an Administrative Assistant to undertake reception duties and general clerical tasks under the Headteacher. The successful candidate will be flexible, patient, and a competent user of modern technology.

Responsibilities include managing a busy reception and phone system, welcoming visitors, maintaining the booking system, filing, and supporting admin/finance tasks. Experience with Arbor, school communications, updating the website and attendance duties is desirable.

Qualifications

• Flexibility in approach and relate well with others.

Responsibilities

• Carry out reception work and general clerical tasks under the Headteacher.
• Deal with a busy reception and phone system.
• Be confident dealing with visitors face to face.
• Manage & develop a booking system for staff, lessons and visitors.
• Maintain filing systems and pupil/admission documents.
• Support admin/finance duties and liaison across the school.
• Maintain the school website and school communications.
• Support attendance processes with the Attendance Officer.
• Operate photocopier and other office equipment.

Skills

Reception handling

Phone system operation

Visitor greeting

Booking system management

Admin/finance duties

Filing and archiving

Communication with parents and staff

Written and verbal communication

Flexibility

Teamwork

Tools

Arbor

School website CMS

Online booking platform

Photocopier / office equipment

Job description

Shepwell School is seeking an Administrative Assistant to undertake reception duties and general clerical tasks under the Headteacher. The successful candidate will be flexible, patient, and a competent user of modern technology.

Responsibilities include managing a busy reception and phone system, welcoming visitors, maintaining the booking system, filing, and supporting admin/finance tasks. Experience with Arbor, school communications, updating the website and attendance duties is desirable.