School Administrative Assistant - Ref: TV20126

The Shepwell School; Willenhall; On-site; GBP 21,000 - 22,000; Part time

Job summary

Shepwell School is seeking an Administrative Assistant to undertake reception duties and general clerical tasks under the Headteacher. The successful candidate will be flexible, patient, and a competent user of modern technology.

Responsibilities include managing a busy reception and phone system, welcoming visitors, maintaining the booking system, filing, and supporting admin/finance tasks. Experience with Arbor, school communications, updating the website and attendance duties is desirable.

Qualifications

• Flexibility in approach and relate well with others.

Responsibilities

• Carry out reception work and general clerical tasks under the Headteacher.
• Deal with a busy reception and phone system.
• Be confident dealing with visitors face to face.
• Manage & develop a booking system for staff, lessons and visitors.
• Maintain filing systems and pupil/admission documents.
• Support admin/finance duties and liaison across the school.
• Maintain the school website and school communications.
• Support attendance processes with the Attendance Officer.
• Operate photocopier and other office equipment.

Skills

Reception handling

Phone system operation

Visitor greeting

Booking system management

Admin/finance duties

Filing and archiving

Communication with parents and staff

Written and verbal communication

Flexibility

Teamwork

Tools

Arbor

School website CMS

Online booking platform

Photocopier / office equipment

Job description

Shepwell School

Short Stay School and Home & Hospital Tuition Service

(Medical provision – autism, mental health, illness)

www.shepwellschool.co.uk

School Administrative Assistant

(Grade 3 SCP 5-6)

33.5 hours per week term time only (Mon - Thur. 8am - 3.30pm, Fri 8am - 2pm)

Actual starting salary £20,580 - £20,907

Start Date: January 2027 - 1 year fixed term in the first instance

Application Close Date: Monday 23rd November 2026

We are seeking to appoint an Administrative Assistant to carry out reception work, general clerical tasks assigned by the Headteacher. The successful candidate needs to be flexible in their approach; relate well with others and be a confident and competent user of modern day technologies.

The ideal candidate will have the ability to,

• Deal with a busy reception and phone system
• Be confident dealing with visitors face to face
• Be able to manage & develop a booking system - rooms for staff, lessons and visitors Be competent at general admin/finance duties and providing admin/finance support across school
• Maintain filing systems... create pupil files, filing and archive filing
• Have experience of school communication systems - school comms (or similar) maintaining lunch booking system - messages etc - liaising with kitchen staff
• Book parents evening appointments using online platform
• Maintain the school website
• Have a good standards of written and verbal communication
• Support good school attendance by supporting the School Attendance Officer
• Support leaders with the administration related to Arbor
• Maintain admission packs and information documents
• Maintain good relationships with students, parents, & stakeholders
• Operate photocopier and other office equipment to support colleagues

The staff and management committee Shepwell School are committed to protecting and safeguarding all their pupils to ensure, as far as possible, that they are free from harm. As part of the safeguarding process, the successful candidate must have full enhanced DBS clearance to work in the school and will not be able to take up their appointment until all pre-employment checks have been completed.

A copy of the school’s safeguarding policy/guidelines is available on the school website. There will be questions on this at interview.

Shepwell School welcomes applications from all sections of the community irrespective of race, colour, gender, sexual orientation, age or disability.