Tender Manager

Ocean Infinity; Southampton; On-site; GBP 59,000 - 72,000; Full time

Job summary

Ocean Infinity is seeking a Tender Manager to oversee, coordinate, and submit tenders in line with quality standards and deadlines. You will manage end-to-end tender processes, ensure compliance, and collaborate with internal teams to develop competitive submissions.

As the primary coordinator, you will lead inputs from all required teams, prepare cost calculations, monitor timelines, and maintain CRM records.

Qualifications

• Experience in offshore operations or offshore industry.
• Fluent English with excellent written and verbal communication.
• Ability to work autonomously and lead tender projects.
• Strong integrity and credibility handling confidential matters.

Responsibilities

• Act as the primary coordinator of all assigned tenders, ensuring timely inputs from all required teams.
• Develop, coordinate, and deliver competitive tenders and proposals in full compliance with Ocean Infinity’s procedures and client requirements.
• Prepare accurate cost calculations by consolidating progress data and financial inputs from relevant departments.
• Monitor timelines to guarantee on-time submission of all tenders.
• Maintain strict compliance with client requirements throughout the tender process.
• Revise and update tender submissions in response to client clarifications and feedback.
• Oversee internal approvals, including productivity reviews, specification evaluations, and compliance checks.
• Authorize and approve tender submissions in accordance with established approval levels.
• Foster a culture where constructive challenge refines and optimises solutions.
• Motivate and guide teams to deliver high-quality outputs against common objectives.
• Manage information flow to prevent silos and ensure full stakeholder visibility on progress, risks, and decisions.
• Act as a main point of contact with clients during the tender phase, representing the business in negotiations.
• Lead the project handover process by ensuring clarity of scope, deliverables, and responsibilities to the Project Manager.
• Maintain and update CRM systems to ensure all information is accurate, current, and accessible.

Skills

Tender management

Stakeholder coordination

Cost calculations

Timeline management

CRM systems

Client negotiations

Team leadership

Tools

CRM software

Job description

Ocean Infinity is seekingaTender Managerto oversee, coordinate, andsubmittenders in alignment with quality standards and within specified deadlines. The role involves managing the end-to-end tender process, ensuring compliance with organizational and client requirements, and collaborating with internal teams to develop competitive and compelling submissions.

TenderManagement& Internal Alignment

• Act as theprimary coordinator ofall assigned tenders, ensuringtimelyandaccurateinputs fromall required teams.
• Develop, coordinate, and deliver competitive tenders and proposals in full compliance with Ocean Infinity’s procedures and client requirements.
• Prepareaccuratecost calculations byconsolidatingprogress data and financial inputs from relevant departments.
• Monitor timelines to guarantee on-time submission of all tenders.
• Maintain strict compliance with client requirements throughout the tender process.
• Revise and update tender submissions in response to client clarifications and feedback.
• Oversee internal approvals, including productivity reviews, specification evaluations, and compliance checks.
• Authorize and approve tender submissionsin accordance withestablished approval levels.
• Foster a culture where constructive challenge refines and optimises solutions.
• Motivate and guide teams to deliver high-quality outputs against commonobjectives.
• Manage information flow to prevent silos and ensure full stakeholder visibility on progress, risks, and decisions.
• Act as a main point of contact with clients during the tender phase,representingthe business in negotiations.
• Leadthe project handover process by ensuring clarity of scope, deliverables, and responsibilitiesto the ProjectManager.
• Maintain and update CRM systems to ensure all information isaccurate, current, and accessible.

Operational Challenge & Competitiveness

• Support in critically assessingoperational plans, schedules, and resources for feasibility, efficiency, and cost-effectiveness.
• Ensure Ocean Infinity’s differentiators—lean operations, remote technologies, advanced tech—are embedded into proposals.
• Collaborate cross-functionally to align operational decisions with business goals and market positioning.
• Support inidentifyingopportunities to reduce risk, optimise delivery methods, and enhance competitiveness.
• Apply lessons learned from past tenders to continuously strengthen solutions.

Continuous Improvement

• Analyse win/loss outcomes and share insights to improve tender strategiesand win ratio.
• Support post-bid reviews and embed lessons learned into best practices.
• Attend industry exhibitions and conferences, where relevant.
• Monitor market trends, competitor activity, and pricing to inform tender submissions and strategy.

Who you are:

• Experienced professional with a strong background in offshore operations and/ora deep understanding of the offshore industry.
• Fluent in English, with excellent written and verbal communication skills.
• Thoughtful, thorough, and conscientious, withhigh levelsof integrity and credibility when handling confidential matters.
• A collaborative team player who values others’ perspectives and strives for the best outcome for the team and company.
• Proactive, driven, and able to take ownership, working autonomously with minimal supervisionwhilstbalancing team collaboration.
• Strong critical thinker with the confidence to challenge, show initiative, and embracenew ideas.
• Highly organised, with excellent time management skills and the ability to prioritise in fast-paced environments.
• Demonstrated familiarity or understanding of the tender lifecycle and/or Invitation to Tender (ITT) documentation.
• Enthusiastic about innovation, collaboration, and delivering excellence for people and the planet.

Salary for the role: Up to 65,000 GBP per annum