Temporary Staffing Administrator *Internal*

North Cumbria Integrated Care NHS Foundation Trust; Carlisle; On-site; GBP 26,000 - 27,000; Part time

Benefits offered by this job

Lease car

27-day holiday scheme rising to 33

NHS discounts

Employee Assistance Programme (EAP)

Relocation assistance

Job summary

North Cumbria Integrated Care NHS Foundation Trust is seeking a Temporary Staffing Administrator (Internal), Band 3, based in Parkhouse, Carlisle. 15 hours are available for this role, supporting the Temporary Staffing Team to coordinate agency and bank staffing to deliver safe patient care.

You will liaise with Agency/Bank Coordinators, E-Roster, and Medical Workforce, ensuring due diligence and value for money in each booking while working within NHS frameworks and timelines.

Qualifications

• GCSEs in Maths and English.
• NVQ 3 or relevant professional/work experience.
• Working knowledge and experience of Microsoft packages (Word/Excel).
• Public Sector/NHS or Commercial Temporary Staffing Agency experience.

Responsibilities

• Support coordination of temporary staffing requests with Agency/Bank teams to meet business needs.
• Liaise with project leads, Bank Team Coordinators, E-Roster and Medical Workforce to ensure due diligence.
• Help deliver best value for money in bookings and ensure timely placements.

Skills

Word

Excel

Education

GCSEs in Maths and English

NVQ 3 or relevant professional/work experience

Tools

Microsoft Word

Microsoft Excel

Job description

North Cumbria Integrated Care NHS Foundation Trust

Temporary Staffing Administrator *Internal*

Temporary Staffing Administrator *Internal*, Band 3, Parkhouse, Carlisle. 15 hours available

The closing date is 16 November 2026

We are looking to appoint an enthusiastic, efficient and motivated individual to join our busy Temporary Staffing Team. This is an exciting opportunity to join a team that has been nationally recognised and have been responsible for delivering savings to the Trust directly linked to the management of agency and bank staffing for all staff groups. You will be a key point of contact supporting the Agency and Bank Team Coordinators to ensure that agency and medical and Agenda for Change bank staff are available in locations required to deliver a safe and effective service for our patients.

Main duties of the job

This is an exciting and interesting role supporting the Temporary Staffing Team in the delivery of the service. You will be expected to manage your time effectively working closely and liaising with the Agency and medical bank project leads and Bank Team Coordinators, E-Roster team, Collaboratives and Medical Workforce to support the coordination of temporary staffing requests to meet business needs ensuring that due diligence is undertaken and that bookings deliver best value for money.

About us

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of safe, high quality care every time:

• Being a clinically led organisation
• Quality and safety at the heart of our Trust
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a skilled worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service Check

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

• youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
• the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Unlock Tel: [phone], email [e-mail] or complete the online form on the Unlock website.

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Please note the cost of the DBS check has increased from 2nd December 2024.

• Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over following 4 months or one off payment.
• Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over following 4 months or one off payment.

As part of one of the largest employers in the UK NCIC future employees will also have access to the following benefits.

• A lease car may be available for this position; further details will be provided upon appointment if applicable.
• 27-day holiday scheme rising to 33 after 10 years
• Access to NHS discounts with retailers and leisure companies
• EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
• These schemes are subject to availability

Person Specification

Qualifications

• GCSEs in Maths and English
• NVQ 3 or relevant professional/ work experience
• Working knowledge and experience of Microsoft packages (especially Word and Excel)
• Public Sector (particularly NHS) or Commercial Temporary Staffing Agency experience

Knowledge and Experience

• Significant administrative experience in an Agency/HR/Recruitment/Operational/Commercial or Customer Service setting
• Understanding of administrative processes and systems in a busy environment.
• Working in NHS Medical Staff Recruitment
• Understanding of issues relating to Medical Staff recruitment.
• Knowledge of applicant tracking systems.
• An interest and/or understanding of the NHS and/or NHSEi guidelines/directives

Other attributes

• Flexible approach to duties in order to support the Business Units in relation to Agency/Bank Team function

Skills and Aptitudes

• Effective communication and interpersonal skills, able to deal with all levels in the organisation in a confident and assertive manner.
• Minute Taking.
• Negotiation and influencing skills.
• Commercial aptitude and commitment to saving money for the NHS.
• Ability to provide a customer focussed approach.
• Maturity.
• Ability to use persuasive and motivational skills.
• Confidence when working with and influencing senior stakeholders.
• Effective team work.
• Ability to prioritise daily and longer term priorities, where there are conflicting demands.
• Ability to handle conflict and manage challenging conversations and deliver difficult messages.
• Work in a calm and professional manner when under pressure.
• Ability to work to tight deadlines and maintain accuracy and attention to detail.
• Numeracy and literacy skills.
• Professional friendly demeanour with good customer service skills.
• Flexible approach to duties in order to support the Business Units in relation to Agency/Bank
• Team function.

£25,760 to £27,476 a yearPer Annum Pro Rata