Temporary HR Administrator

Osborne Appointments; Bletchley; On-site; GBP 21,000 - 26,000; Full time

Job summary

Osborne Appointments is seeking a Temporary HR Administrator to join the busy People Team in Milton Keynes. The role focuses on day-to-day HR operations, onboarding, payroll support and accurate employee record management.

You will handle employee and manager queries, maintain data integrity, support contracts and background checks, and help ensure a smooth employee lifecycle in a fast-paced retail environment.

Qualifications

• At least 12 months' experience in a busy HR or People function.
• Strong organisational skills and ability to manage multiple priorities.
• Excellent attention to detail and numeracy with employee data.
• Experience using HR systems; HRIS knowledge (People XD) advantageous.
• Payroll administration exposure would be beneficial.
• Excellent MS Office skills and strong communication with colleagues.

Responsibilities

• Act as first point of contact for employee and manager HR queries.
• Support day-to-day HR operations, onboarding and record keeping.
• Coordinate onboarding, prepare contracts and background checks.
• Maintain employee records, data updates and audits.
• Assist with payroll accuracy and reconcile absence data.
• Administer benefits and monitor HR documentation.
• Support Right to Work checks and expiring documents.
• Prepare reference letters and probation confirmations.
• Contribute to process improvements and data accuracy.

Skills

HR administration

Onboarding

Payroll support

Data entry

HR systems

Excel

Communication

Organisational skills

Customer service

Attention to detail

Education

CIPD qualification

Tools

People XD

Microsoft Office

Job description

Temporary HR Administrator

Location: Milton Keynes

Hours: Full Time -Monday to Friday

Contract: Temporary - Immediate Start

Are you an organised, detail-oriented and people-focused HR professional looking for your next opportunity?

We are looking for a HR Administrator to join a busy and collaborative People Team within a well-established retail business. This is a fantastic opportunity to support a fast-paced HR function, helping to deliver an excellent employee experience while ensuring people processes run smoothly, accurately and efficiently.

You will act as a key point of contact for employee and manager queries, supporting a wide range of HR administration activities across the employee lifecycle. The ideal candidate will be proactive, customer-focused and comfortable managing competing priorities in a dynamic environment.

About the role:

Working closely with the People Operations Manager and wider HR team, you will support day-to-day people operations, maintain accurate employee records, coordinate onboarding activities and assist with payroll, benefits and compliance processes.

Key responsibilities will include:

• Act as the first point of contact for employee and manager queries relating to HR policies, annual leave, absence, benefits and people systems.
• Manage the end-to-end onboarding process, including preparing contracts, coordinating background checks and ensuring all pre-employment requirements are completed.
• Maintain accurate employee records and HR systems, carrying out regular data updates, uploads and audits.
• Support payroll accuracy by recording and reconciling absence data across HR systems and identifying discrepancies.
• Administer employee benefits, including Cycle to Work, season ticket loans, healthcare plans and eye care vouchers.
• Support Right to Work checks and monitor expiring documentation, following up with employees and managers as required.
• Prepare employment-related documentation, including reference letters and probation confirmation letters.
• Assist with supplier onboarding, invoice processing and general People Team administration.
• Contribute to process improvements, helping to streamline workflows, improve data accuracy and support the efficient delivery of HR services.

The successful candidate will ideally have:

• At least 12 months' experience working within a busy HR or People function.
• Strong organisational skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and a good level of numeracy, with confidence handling employee data.
• Experience using HR systems and maintaining accurate records; knowledge of HRIS platforms, particularly People XD, would be advantageous.
• Previous exposure to payroll administration or payroll-related processes would be beneficial.
• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Excellent communication and customer service skills, with the confidence to support employees and managers at all levels.
• A proactive, collaborative approach, with a willingness to learn and identify opportunities to improve processes.
• CIPD qualification or part-qualification would be desirable but is not essential.

What's on Offer?

• The opportunity to join a well-established and recognised retail business.
• Experience within a collaborative and supportive People Team.
• Exposure to a broad range of HR and People Operations activities.
• The opportunity to develop your HR administration skills within a fast-paced environment.
• A varied temporary assignment where you can make a real contribution to the employee experience.

If you're an organised and people-focused HR professional who enjoys helping others, keeping processes running smoothly and working as part of a supportive team, we'd love to hear from you!

OA is an Equal Opportunities Employer. We welcome applications from all suitably qualified individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Please note that due to the high volume of applications we receive, only shortlisted candidates will be contacted.