Temporary Executive Support Administrator

Confidential; Leeds; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Hybrid working

Hybrid on-site arrangement

Temp-to-start September

Job summary

Confidential in Leeds is seeking an immediately available Executive Support Administrator to provide complex diary management and executive support to a senior leader. The role is temporary to start in September and requires outstanding organisational and communication skills.

You will manage calendars across Outlook and Teams, coordinate meetings, prepare papers and reports, and act as a trusted point of contact for stakeholders. A fast-paced environment and discretion are essential for success.

Qualifications

• Significant experience supporting senior leaders.
• Exceptional diary management skills using Outlook and Teams.
• Strong organisational and prioritisation skills.
• Ability to remain calm and effective in a busy, changing environment.
• Excellent written and verbal communication skills.
• A proactive and forward-thinking approach.
• Confidence dealing with senior stakeholders.
• Strong MS Office skills (Outlook/Teams/Word/PowerPoint).
• Able to work independently while collaborating with the team.

Responsibilities

• Complex diary management for a senior leader.
• Coordinate meetings across multiple stakeholders.
• Arrange and schedule internal and external meetings.
• Act as a key point of contact for the senior leader.
• Prepare documents, reports, presentations and papers for meetings.
• Support meetings with agenda preparation.
• Handle sensitive information with discretion.
• Build relationships with colleagues and senior stakeholders.

Skills

Executive support experience

Diary management

Communication skills

Organisational skills

Tools

Outlook

Microsoft Teams

PowerPoint

Word

Job description

Your new company

Are you an immediately available experienced Executive Support Administrator or senior administrator who thrives in a fast-paced environment? Do you enjoy managing competing priorities and ensuring senior leaders can focus on delivering business objectives? We are working with a long-standing client to find them an experienced Executive Support professional to provide complex diary management support to a senior leader within their busy and dynamic organisation. This role is temporary to start in September. This is an excellent opportunity for someone who is highly organised, proactive, and confident managing complex schedules and changing priorities. Key responsibilities include complex diary management, stakeholder coordination, meeting support, and administration.

Your new role

• Complex diary management using Outlook and Microsoft Teams
• Managing competing priorities and coordinating meetings across multiple stakeholders
• Arranging and scheduling meetings, both internal and external
• Acting as a key point of contact on behalf of the senior leader
• Preparing documents, reports, presentations and meeting papers
• Supporting meetings, including agenda preparation
• Managing sensitive and confidential information with discretion
• Building effective relationships with colleagues and senior stakeholders

What you'll need to succeed

• Significant experience supporting senior leaders
• Exceptional diary management skills using Outlook and Teams
• Strong organisational and prioritisation skills
• The ability to remain calm and effective in a busy, changing environment
• Excellent written and verbal communication skills
• A proactive and forward-thinking approach
• Confidence dealing with senior stakeholders
• Strong Microsoft Office skills, particularly Outlook, Teams, Word and PowerPoint
• The ability to work independently whilst also being a collaborative team player

What you'll get in return

• 16.26+ per hour
• 35-hour working week
• Hybrid working with 1-3 days on site depending on business requirements
• Opportunity to work closely with senior leadership
• Varied, fast-paced and rewarding workload
• Immediate opportunity to make a real impact