Temporary Administrative Executive/ HR Admin Assistant (Healthcare)

JOBSTUDIO PTE. LTD.; Penarth; On-site; GBP 18,000 - 24,000; Full time

Job summary

JOBSTUDIO PTE. LTD. is seeking a proactive Administrative Assistant to support training programmes in a public healthcare setting on a 1-year contract.

No prior experience required; training provided. You will coordinate nominations, applications, attendance, prepare materials, process payments, and maintain LMS records. This role offers exposure to HR processes and cross-department collaboration in Penarth, Wales.

Qualifications

• Minimum GCE A level OR Diploma in Business Administration/ Business Management or equivalent.
• No prior experience required; training provided.

Responsibilities

• Coordinate training activities, including course nominations, applications, confirmations and attendance tracking.
• Provide administrative support for training programmes, including preparation of course materials and in-house training venues.
• Process training payment and reimbursement requests, and assist with funding and claim applications.
• Follow up on post-training documentation, including forms, reports, certificates, payments and results.
• Maintain training records, course catalogues and employees’ learning history in the Learning Management System.
• Prepare monthly training reports and other administrative reports as required by supervisors.
• Provide general administrative and HR support, including data entry, filing, document preparation and maintaining employee records.
• Assist with scheduling, meeting arrangements and coordination with internal departments and external vendors.
• Handle email correspondence and respond to routine administrative enquiries.
• Assist with other ad-hoc HR and administrative duties as assigned.

Skills

Administrative coordination

Data entry

Scheduling

HR support

Communication

Education

GCE A level

Diploma in Business Administration/Business Management

Tools

Learning Management System (LMS)

Job description

Public Healthcare Institution

1-Year Contract | 3–6 Months Also Welcome

No Experience Required – Training Provided

Job Description

• Coordinate training activities, including course nominations, applications, confirmations and attendance tracking.
• Provide administrative support for training programmes, including preparation of course materials and in-house training venues.
• Process training payment and reimbursement requests, and assist with funding and claim applications.
• Follow up on post-training documentation, including forms, reports, certificates, payments and results.
• Maintain training records, course catalogues and employees’ learning history in the Learning Management System .
• Prepare monthly training reports and other administrative reports as required by supervisors.
• Provide general administrative and HR support, including data entry, filing, document preparation and maintaining employee records.
• Assist with scheduling, meeting arrangements and coordination with internal departments and external vendors.
• Handle email correspondence and respond to routine administrative enquiries.
• Assist with other ad-hoc HR and administrative duties as assigned.

Requirement

Minimum GCE A level OR Diploma in Business Administration/ Business Management or equivalent