Temporary Accounts Payable Assistant

Allen Associates (Oxford) Ltd; East Hagbourne; On-site; GBP 20,000 - 27,000; Full time

Benefits offered by this job

37.5 hours per week

Immediate start

Weekly PAYE

Friendly team environment

Job summary

Allen Associates (Oxford) Ltd is seeking an experienced accounts payable professional for a temporary, immediate-start role to support a busy finance team. You will manage invoices, vendor records, and weekly payment runs.

This position offers 37.5 hours per week, a friendly, flexible environment and the chance to gain Dynamics NAV 365 exposure while maintaining precise AP records for month-end processes.

Qualifications

• Proven experience in accounts payable within a finance team.
• Familiarity with invoicing, vendor management, and reconciliation procedures.
• Knowledge of Microsoft Dynamics NAV 365 is an advantage.
• Strong proficiency in Excel, Outlook, and Word.
• Excellent verbal and written communication skills.
• High attention to detail with the ability to prioritise effectively.
• Proactive approach to resolving discrepancies and managing tasks efficiently.

Responsibilities

• Managing and responding to emails to ensure timely communication.
• Setting up new vendors and verifying bank details in accordance with company policies.
• Raising purchase and subcontract orders within agreed service level agreements.
• Matching and processing purchase and subcontractor invoices accurately.
• Reconciling vendor statements, resolving discrepancies, and responding to queries.
• Processing employee expenses and preparing weekly payment runs.
• Ensuring direct debits are processed and allocated before month-end.
• Posting daily receipts and payments and completing monthly bank reconciliations.
• Maintaining precise accounts payable records to support month-end close, reporting, and audits.

Skills

Accounts payable

Vendor management

Invoicing

Reconciliation

Excel

Outlook

Word

Communication

Attention to detail

Proactive

Microsoft Dynamics NAV 365

Tools

Microsoft Dynamics NAV 365

Job description

Are you an experienced accounts payable professional looking for a temporary role where your organisational skills can make a real difference? This is a great opportunity to support a dynamic team during a busy period by managing invoices and financial records efficiently.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Accounts Payable Assistant Responsibilities

This position will involve, but will not be limited to:

• Managing and responding to emails to ensure timely communication.
• Setting up new vendors and verifying bank details in accordance with company policies.
• Raising purchase and subcontract orders within agreed service level agreements.
• Matching and processing purchase and subcontractor invoices accurately.
• Reconciling vendor statements, resolving discrepancies, and responding to queries.
• Processing employee expenses and preparing weekly payment runs.
• Ensuring direct debits are processed and allocated before month-end.
• Posting daily receipts and payments and completing monthly bank reconciliations.
• Maintaining precise accounts payable records to support month-end close, reporting, and audits.

Temporary Accounts Payable Assistant Rewards

• 37.5 hours per week
• Supportive environment during a key growth phase, offering valuable finance experience.
• Flexible work schedule within a friendly, laid-back team culture.
• Opportunity to develop skills in accounts payable processes and Microsoft Dynamics (desirable).
• Ongoing assignment for approximately four months to support a busy period.

The Company

Our client is a prominent organisation which fosters a flexible and open culture, prioritising collaboration and professional growth. This is a stimulating environment for someone looking to expand their finance expertise in a thriving sector.

Temporary Accounts Payable Assistant Experience Essentials

• Proven experience in accounts payable within a finance team.
• Familiarity with invoicing, vendor management, and reconciliation procedures.
• Knowledge of Microsoft Dynamics NAV 365 is an advantage.
• Strong proficiency in Excel, Outlook, and Word.
• Excellent verbal and written communication skills.
• High attention to detail with the ability to prioritise effectively.
• Proactive approach to resolving discrepancies and managing tasks efficiently.

Location

Based in Harwell Campus, Dicot. Transport connections are accessible, with parking available for those commuting by car.