[Temp] Japanese Speaking Administrative Assistant (March - August 2026)

JAC Recruitment (UK) Ltd.; Greater London; On-site; GBP 25,000 - 28,000; Full time

Job summary

A global shipping company is seeking a Japanese Speaking Administrative Assistant in Greater London. This role involves front office duties, schedule management, and document preparation. Candidates should possess at least 3 years of administrative experience and be proficient in Microsoft Office. Strong communication skills are essential. This position offers both full-time and part-time options and starts on 1st March 2026.

Qualifications

• 3 years of administrative or office work experience.
• Proficient in document creation and spreadsheet management.
• Strong communication and organizational skills.

Responsibilities

• Manage front office duties including reception and correspondence.
• Coordinate schedules, meetings, and travel arrangements.
• Prepare documents and manage office supplies.

Skills

Proficient PC skills (Word, Excel, PowerPoint)

Strong communication skills

Ability to handle multiple tasks

Job description

Title

[Temp] Japanese Speaking Administrative Assistant (March – August 2026)

Salary

£25,000 - £28,000 (based on 35 hours per week)

Job profile

A Japanese global shipping company is looking for an Administrative Assistant.(Full time or Part time)

Hours

• Monday – Friday 9:00AM – 17:00PM or 9:00AM – 15:00PM

Key Responsibilities

• Front office duties including phone, email, and visitor reception
• Schedule management, meeting coordination, and travel arrangements (flights, hotels, transportation)
• Preparation and filing of documents, reports, and meeting minutes; data entry and updates
• Assistance with invoice/quote preparation, basic expense claims, and voucher processing
• Office supplies, business cards, and consumables management, procurement, and inventory control
• Preparation and support for internal/external events and meetings
• Other ad hoc administrative and general support tasks as requested by department/managers

Requirements & Experience

• 3 years of administrative or office work experience
• Proficient PC skills (Word for document creation, Excel for spreadsheets/list management, basic PowerPoint presentations)
• Business etiquette including phone and email correspondence
• Ability to handle multiple tasks accurately and efficiently under time pressure
• Strong communication skills with internal/external stakeholders

Desirable Skills

• Experience with email scheduling and coordination in English
• Background in general affairs, HR, or accounting
• Experience in startups/SMEs with dynamic environments

Ideal Candidate Profile

• Enjoys meticulous tasks and finds fulfillment in supporting the team
• Proactively identifies issues and suggests improvements
• Team-oriented with flexibility to adapt to changing needs

Starting date

1st March 2026

Visa

Eligible to work in the UK

About our client

Shipping industry