Technical Project Coordinator, LED & Video Events

Confidential; Glasgow; On-site; GBP 30,000 - 42,000; Full time

Job summary

Neo Recruitment is helping a Scottish live events technology business search for a Technical Project Coordinator. The role involves turning enquiries into clear plans, creating job sheets, and ensuring delivery from office to on-site teams across Scotland, England and Europe.

You will split time between the office/warehouse and on-site projects (2–5 day jobs) with travel as needed. A hands-on role with ownership and clear standards shaping event delivery.

Qualifications

• Technical background across hardware and software.
• Strong events industry experience, on site and in production operations.
• Extensive LED and video experience preferred.
• Experience directing freelancers or subcontractors.
• Practical troubleshooting skills and staying calm during busy events.
• Willingness to travel across Scotland and England, and to Europe when required.
• vMix or live graphics experience would be a bonus.
• Based in or within commuting distance of the Glasgow area.

Responsibilities

• Build enquiries from concept to project plan and delivery.
• Turn client handover data into clear job sheets.
• Create production documents for each event using past lessons.
• Test playout projects and distribute to delivery teams.
• Crew events and manage freelancers on the ground.
• Lead installation and commissioning across Scotland, England and Europe as needed.
• Track crew, subcontractor and technical purchasing costs, and support asset management in the warehouse.

Skills

Tech background

Events industry experience

LED/video experience

Directing freelancers

Troubleshooting under pressure

Willing to travel

vMix

Glasgow commutable

Tools

vMix

Job description

Neo Recruitment is working with a Scottish live events technology business that delivers LED, video and graphics playout for major occasions across Scotland, England and Europe. They are looking for a Technical Project Coordinator who is as comfortable planning at a desk as they are troubleshooting on site.

The role

You will take an enquiry or a client handover and turn it into a clear plan, a clear job sheet and clear expectations for the freelancers delivering it. Then you will make sure it happens, mostly from the office and warehouse, and on site for the larger projects. It is a hands-on role with real ownership, and the standards you set will shape how every event is run.

Around 70% of your time will be based at the office and warehouse, and around 30% on project work, typically 2 to 5 day jobs. That includes travel across Scotland and England, and to Europe when a job requires it.

What you will be doing

• Building enquiries from a general concept through to project planning and delivery
• Turning client handover information, such as playlists, media assets and emails, into clear job sheets
• Creating production documents for each event, using lessons from past jobs
• Testing playout projects and distributing them to the teams who will run them
• Crewing events and managing freelancers on the ground
• Leading installation and commissioning across Scotland, England and, where necessary, Europe
• Tracking crew, subcontractor and technical purchasing costs, and supporting asset management in the warehouse

Who we would like to meet

• A technical background across hardware and software
• Good events industry experience, on site and in production operations
• Substantial LED and video experience, which is strongly preferred
• Experience of directing freelancers or subcontractors
• Practical troubleshooting skills and the ability to stay steady when events get busy
• Willingness to travel across Scotland and England, and to Europe when required
• vMix or live graphics experience would be a valuable bonus
• Based in or within commuting distance of the Glasgow area

If your background is in a neighbouring area of live events or AV and you have the hands‑on skills, we would still like to hear from you.

What is on offer

• A permanent, full time role with genuine ownership from first enquiry to delivery
• Variety across the office, warehouse and live event sites
• The chance to shape freelancer standards and the way events are planned and documented

You must have the right to work in the UK.