Technical Facilities Co-ordinator

Mitie Group plc.; Warton; On-site; GBP 22,000 - 28,000; Full time

Job summary

Mitie Group plc. is seeking an Administration Coordinator to support the BAE Systems, Air portfolio, focusing on work order compliance and accurate paperwork evidence.

You will liaise with service delivery teams and subcontractors to gather required documentation. Key duties include requesting work order paperwork, uploading to the CAFM system, reporting remedial works, processing Purchase Orders, and flagging any system or equipment deficiencies.

Qualifications

• Good administration experience
• Be well organised
• Strong communicator (verbal and written)
• Able to adhere to deadlines and work under pressure
• Knowledge of Microsoft packages/IT skills

Responsibilities

• Liaise with sub-contractors to request work order paperwork
• Upload paperwork to CAFM system
• Report and record remedial works identified
• Process Purchase Orders and follow company policies
• Identify deficiencies in systems or equipment that may affect service delivery or safety
• Use all work equipment and PPE in line with training
• Report issues or training needs to Line manager or through divisional reporting system

Job description

Working across the BAE Systems, Air portfolio, you will work closely with the service delivery teams to focus on work order compliance and collation of associated paperwork evidence. The role will include, but is not limited to, the following:

• Liaise with sub-contractors to request work order paperwork
• Upload paperwork to our CAFM system
• Report and record any remedial works identified
• Purchase Orders, Follow company policies and procedures at all times;
• Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;
• Use all work equipment and personal PPE properly and in accordance with training received;
• Report any issues or training needs to your Line manager and /or via your divisional incident reporting system;

Working across the BAE Systems, Air portfolio, you will work closely with the service delivery teams to focus on work order compliance and collation of associated paperwork evidence. The role will include, but is not limited to, the following:

• Liaise with sub-contractors to request work order paperwork
• Upload paperwork to our CAFM system
• Report and record any remedial works identified
• Purchase Orders, Follow company policies and procedures at all times;
• Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;
• Use all work equipment and personal PPE properly and in accordance with training received;
• Report any issues or training needs to your Line manager and /or via your divisional incident reporting system;

Information Security

• Ensure compliance with Mitie's information security procedures in all activities;
• Proactively identify and report security risks to your manager

You will need good administration experience, be well organised and be a strong communicator both verbal and in writing. You should be able to adhere to deadlines and work well under pressure. A knowledge of Microsoft packages and IT skills are preferable., Administration experience.

• Knowledge of basic IT packages.
• Excellent communicator both verbal and in writing.
• Ability to multi-task and prioritise.