Technical Executive - Shipping/Shipyard

Caliber8 Pte Ltd; High Street; On-site; GBP 30,000 - 54,000; Full time

Job summary

Caliber8 Pte Ltd is seeking a hands-on technical procurement executive to manage end-to-end sourcing, quotation evaluation, PO issuance, and delivery coordination for vessel needs. You will ensure timely spare parts supply and liaise with vessels, suppliers, and fleet teams to resolve quality, quantity, and invoicing issues.

The role requires a diploma, at least one year in maritime purchasing, strong IT skills, and excellent English communication, with a focus on accuracy and cost control.

Qualifications

• Minimum diploma qualification in ideally a relevant discipline.
• At least one year of experience as a technical executive within the shipping industry.
• Demonstrated experience in maritime purchasing and technical procurement.
• Strong knowledge of technical, purchasing, and logistics processes.
• Proficiency in basic IT applications including Microsoft Word, Excel, and email.
• Good communication skills in both spoken and written English.
• A strong flair for numbers and financial accuracy.

Responsibilities

• Manage end-to-end technical procurement activities including sourcing, quotation evaluation, purchase order issuance, and delivery coordination for vessel requirements.
• Ensure timely and cost-effective supply of spares, stores, provisions, and other technical materials to vessels worldwide.
• Liaise with vessels, suppliers, operations teams, and fleet personnel to coordinate deliveries and resolve issues related to quality, quantity, specifications, and invoicing.
• Monitor spare parts readiness and arrange deliveries at the most suitable ports.
• Maintain accurate purchasing records, inventory reports, supplier evaluations, and vessel expense documentation in accordance with company procedures and audit requirements.
• Review supplier performance, negotiate pricing and contract terms, and support annual rebate and cost optimization initiatives.
• Coordinate class and flag administration requirements, including surveys, inspections, statutory compliance, and related technical documentation.
• Support vessel ownership transfer, flag change, and newbuilding/takeover activities by coordinating technical and logistical requirements.
• Arrange repair and servicing of off-land equipment, monitor progress, update maintenance systems, and ensure proper closure of repair activities.
• Assist Superintendents in dry-docking planning, specification preparation, budget monitoring, contractor coordination, and post-docking documentation.
• Monitor validity of trading certificates and maintain daily technical correspondence with vessels.
• Ensure all technical and procurement activities are carried out in compliance with company policies, ISO procedures, and marine regulatory requirements.

Skills

Maritime purchasing

Technical procurement

Logistics processes

MS Word

MS Excel

Email

English communication

Numerical accuracy

Education

Diploma

Job description

• Manage end-to-end technical procurement activities including sourcing, quotation evaluation, purchase order issuance, and delivery coordination for vessel requirements.
• Ensure timely and cost-effective supply of spares, stores, provisions, and other technical materials to vessels worldwide.
• Liaise with vessels, suppliers, operations teams, and fleet personnel to coordinate deliveries and resolve issues related to quality, quantity, specifications, and invoicing.
• Monitor spare parts readiness and arrange deliveries at the most suitable ports.
• Maintain accurate purchasing records, inventory reports, supplier evaluations, and vessel expense documentation in accordance with company procedures and audit requirements.
• Review supplier performance, negotiate pricing and contract terms, and support annual rebate and cost optimization initiatives.
• Coordinate class and flag administration requirements, including surveys, inspections, statutory compliance, and related technical documentation.
• Support vessel ownership transfer, flag change, and newbuilding/takeover activities by coordinating technical and logistical requirements.
• Arrange repair and servicing of off-land equipment, monitor progress, update maintenance systems, and ensure proper closure of repair activities.
• Assist Superintendents in dry-docking planning, specification preparation, budget monitoring, contractor coordination, and post-docking documentation.
• Monitor validity of trading certificates and maintain daily technical correspondence with vessels.
• Ensure all technical and procurement activities are carried out in compliance with company policies, ISO procedures, and marine regulatory requirements.

Requirements

• Minimum diploma qualification in ideally a relevant discipline.
• At least one year of experience as a technical executive within the shipping industry.
• Demonstrated experience in maritime purchasing and technical procurement.
• Strong knowledge of technical, purchasing, and logistics processes.
• Proficiency in basic IT applications including Microsoft Word, Excel, and email.
• Good communication skills in both spoken and written English.
• A strong flair for numbers and financial accuracy.