Technical Assistant

Anglo-Eastern; England; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive compensation and benefits package

Development and mentorship

Supportive work culture

Job summary

A leading ship management company is seeking an Entry-Level Administrative professional for its Technical Department in the UK. This role involves providing secretarial support, preparing reports, arranging travel, and ensuring smooth daily operations for a thriving team. The ideal candidate will have GCSE or above and 1-2 years of relevant experience, particularly in the shipping industry. We offer a competitive compensation package and opportunities for professional growth within a dynamic and inclusive environment.

Qualifications

• 1-2 years technical secretarial experience is preferred.
• Experience in the shipping industry is desirable.

Responsibilities

• Assist Technical Department staff in business matters.
• Provide secretarial and administrative support.
• Prepare various reports and assist in fleet communication.
• Manage documents and e-files related to ships.
• Arrange travel and communicate with logistics companies.

Skills

Good knowledge of Microsoft Office

Well-organized

Responsible

Education

GCSE or above in related discipline

Job description

Are you interested in joining a global leader in ship management and an industry powerhouse with a family feel? Headquartered in the vibrant city of Hong Kong, we've been at the helm of the maritime industry for 50 years, with our comprehensive suite of services encompassing all aspects of ship management, crew management, cruise management and technical services across all vessel types and sizes. Our reach is truly worldwide, with a presence in over 29 locations across Asia‑Pacific, Europe, and the Americas. At Anglo‑Eastern, we are innovators, problem‑solvers, and pioneers, progressively setting the standard to shape a better maritime future.

The Technical Department

The Technical Department is a vital department responsible for ensuring the smooth operation and maintenance of our diverse fleet of vessels. Our talented team plays a crucial role in upholding the highest standards of safety, reliability, and efficiency in maritime operations. We are committed to safeguarding the integrity and performance of our vessels, while optimizing their operational capabilities. We have built a culture that encourages collaboration, values individual contributions, and champions personal growth and development.

What You will Do

Assist Technical Department staff in business matters, so as to ensure smooth daily operation.

Roles and Responsibilities

• Provide secretarial and administrative support to Technical Department
• Prepare Reports (Inspection reports, Travelling Expenses Reports, Entertainment Claims)
• Assist in Fleet communication (Letter, Fax, Forms)
• Assist in any task as assigned
• Data management
• E‑file ships month end reports and documents
• Update Ships certificates
• Manage mailing
• Arrange courier service for Technical officer
• Arrange packing
• Prepare necessary documents (Proforma Invoice, Mail list, Airway Bill)
• Communicate with logistic company
• Apply Visa and prepare necessary documents
• Book air ticket and hotel
• Prepare travel itinerary and trip expenses report
• Preparation of meeting
• Arrange meetings and schedule appointment for owners, suppliers, crews
• Prepare presentation materials
• Handle incoming calls
• Promote and comply with the Company’s “Safety and Environmental Policy” and any other duties as may be reasonably required by the Management of the company.

What We Are Looking For

• Education: GCSE or above of related discipline
• Experience: 1‑2 years technical secretarial experience
• Specific Business Knowledge: Responsible, Well‑organized, Good knowledge of Microsoft Office, Experience of shipping industry (desirable)

The ideal candidate will possess a solid foundation of the responsibilities/qualifications required in the role. In addition, they will exemplify Anglo‑Eastern’s values, be a team player and exhibit passion for making a meaningful impact. The right behaviours can often outweigh a specific skill set or experience and we are committed to developing and providing the right training, coaching and experiences for candidates to be successful.

What We Offer

We aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able to contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:

• A unique opportunity to work with a global company with a family feel, who is a recognized leader in ship management
• Development and mentorship to support your professional aspirations
• A culture of professional excellence, employee care, well‑being and fun
• A competitive compensation and benefits package.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Transportation, Logistics, Supply Chain and Storage and Maritime Transportation

If the above energizes you, we invite you to apply and join our team!