Technical Administrator

Westray Recruitment Group; Tees Valley; On-site; GBP 32,000 - 39,000; Full time

Job summary

Westray Recruitment Group in Ingleby Barwick, England, is seeking a Technical Administrator to join an engineering business. The role blends office administration, project coordination and document control, ensuring project information is accurate and available to the right people at the right time.

You’ll work closely with management, contractors and suppliers and use Microsoft Office, Excel and SAGE 50 to keep operations running smoothly.

Qualifications

• Strong organisational and time management skills with excellent attention to detail.
• Confident and proficient using Microsoft Office, Excel & SAGE 50.
• Strong written and verbal communication skills.

Responsibilities

• Process orders, raise paperwork and drawings and issue to Manager.
• Place purchase orders with suppliers, when necessary, obtain prices from suppliers.
• Liaise with customers and suppliers.
• Book out completed orders.
• Maintain the company’s presence on Avetta and Ariba sites.
• Review and update the training of employees, e.g. site passport, forklifts, slinging and lifting, first aid etc
• Detail monthly invoiced sales and order intakes
• Compile sales figures from SAGE for repairs and parts, for customers / sites
• Compile Doc Packs
• Add new suppliers and or customers to SAGE

Skills

Organisational skills

Time management

Communication skills

Independent work

Tools

SAGE 50

Avetta

Ariba

Microsoft Office

Excel

Job description

• Salary up to £35K depending on experience
• 38.5-hour week - Monday to Thursday 07:30am – 4:30pm & Friday 07:30am – 12 noon

THE BUSINESS

We have an opening for a Technical Administrator to work in Ingleby Barwick. This is to work within an Engineering business.

This is a varied role combining office administration, project coordination and document control, working closely with management, contractors and suppliers. You’ll be responsible for keeping the office running smoothly while ensuring project information is accurate, organised and available to the right people at the right time.

The successful candidate will be highly organised, confident using Microsoft Office, Excel and SAGE 50, and comfortable managing priorities.

THE ROLE

• Process orders, raise paperwork and drawings and issue to Manager
• Place purchase orders with suppliers, when necessary, obtain prices from suppliers.
• Liaise with customers and suppliers.
• Book out completed orders.
• Maintain the company’s presence on Avetta and Ariba sites.
• Review and update the training of employees, e.g. site passport, forklifts, slinging and lifting, first aid etc
• Detail monthly invoiced sales and order intakes
• Compile sales figures from SAGE for repairs and parts, for customers / sites
• Compile Doc Packs
• Add new suppliers and or customers to SAGE

THE PERSON

• Previous experience within technical administration, project administration, office administration or document control
• Experience within, Engineering or a similar project-based environment
• Strong organisational and time management skills with excellent attention to detail
• Confident and proficient using Microsoft Office, Excel & SAGE 50
• Experience using document management systems
• Ability to manage multiple priorities and competing deadlines
• Strong written and verbal communication skills
• Confident communicating with engineers, contractors, suppliers and external stakeholders
• Proactive approach with the confidence to follow up outstanding information and actions
• Ability to work independently while supporting a wider project team